Executive Assistant

Executive Assistant

Department : Data Centers

Employment Type : Full Time

Location : Seattle

Compensation : $90,000 - $130,000 / year

Description

About Ada Infrastructure

Ada Infrastructure is a global data center business committed to being a positive force for technology, people, and the planet.

With a world-class team of trusted industry leaders, GLP's global presence, and the capital-raising, investment and asset management expertise of GLP Capital Partners, Ada Infrastructure is positioned to lead the industry in reliable, safe, secure, and sustainable digital infrastructure.

With seven in-flight campuses across Japan, the UK, and Brazil, we have over 850 MW of power currently available and more than 1,500 MW in our global pipeline.

To learn more about Ada Infrastructure, visit www.adainfrastructure.com.

Summary We are seeking a highly organized and proactive individual to join the Business Operations team. As an Executive Assistant, you will be a crucial support figure for executives, senior management, or other high-ranking individuals within the organization.

Your role involves providing administrative assistance, managing schedules, coordinating meetings, handling communication, and ensuring smooth operations within the executive office.

The ideal candidate will be highly organized with attention to detail, and the ability to appropriately prioritize tasks in accordance with business needs.

This position will require an individual that embraces change and thrives in a dynamic work environment.

Location Seattle, WA

Responsibilities

1. Calendar Management : Maintain and organize complex calendars, including scheduling appointments, meetings, and conferences, while prioritizing conflicting demands.

2. Communication : Act as the primary point of contact for internal and external stakeholders, managing emails, phone calls, and correspondence on behalf of the executive.

3. Travel Coordination : Arrange travel itineraries, including flights, accommodations, and transportation, ensuring efficient scheduling and seamless logistics.

4. Meeting Coordination : Plan and coordinate meetings, including preparing agendas, booking venues, arranging catering, and distributing relevant materials.

5. Documentation and Filing : Manage and organize documents, reports, and files, ensuring accuracy, confidentiality, and easy accessibility.

6. Information Management : Conduct research, compile data, and prepare presentations or reports as required, utilizing various software tools and databases.

7. Task Prioritization : Assist in prioritizing tasks and managing workflow to ensure deadlines are met and objectives are achieved.

8. Support Office Management : Oversee the smooth operation of the executive office, including ordering supplies, maintaining equipment, and managing logistics.

9. Relationship Management : Build and maintain positive relationships with internal teams, external partners, clients, and other stakeholders.

10. Confidentiality : Handle sensitive information with discretion and maintain confidentiality at all times.

11. Team Support : Assist with other duties as required.

Skills & Experience

• Proven experience as an executive assistant or similar role, supporting senior management
• Minimum 3 years' experience in project management
• Proficiency with Microsoft products, specifically Outlook, Excel, and PowerPoint
• Excellent written and oral communication and presentation skills
• Ability to work in a fast-paced environment, operate with a strong sense of urgency, and turn in quality work quickly, under strict time constraints
• Ability to work collaboratively
• Self-starter with superior analytical skills; a problem solver with an astute attention to detail
• Possesses good judgment, honesty, and utmost integrity.

Additional Information

Salary commensurate with experience and background. Bonus eligible. Comprehensive benefits package includes : Medical / Dental / Vision Insurance, Parental Leave, 401k, STD / LTD, Discretionary PTO, HSA / FSA.

Actual compensation offered will be finalized at offer and may be above the posted range due to skill level, experience, industry specific knowledge, education / certifications, or geographic location.

The offer represents the components of our total package.

Physical Requirements

The work for this position will be conducted in an office environment. The role may require maintaining a stationary position for extended periods of time, operating a computer and other office productivity machinery, attending to tasks for extended periods of time, and communicating accurate information effectively and efficiently.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this role.

Closing Statement

We are committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity Employer and it is our policy to provide equal opportunity to all people without regard to race, color, religion, national origin, ancestry, marital status, veteran status, age, disability, pregnancy, genetic information, citizenship status, sex, sexual orientation, gender identity or any other legally protected category.

We are a background screening, drug-free workplace.