Office Assistant 1

Minimum Qualifications NON-COMPETITIVE MINIMUM QUALIFICATIONS :

There are no minimum qualifications for this title. No exam required.

COMPETITIVE MINIMUM QUALIFICATIONS :

You must be reachable for appointment the current Civil Service eligible list used for filling this title.

REASSIGNMENT QUALIFICATIONS : Current Office for People with Developmental Disabilities employees with one year of permanent, contingent permanent, or 55 B / C service as an Office Assistant 1.

If you have less than one year, you must be currently reachable on the Beginning Office Assistant eligible list. 70.1 TRANSFER QUALIFICATIONS : One year of permanent, contingent permanent, or 55 B / C service allocated to a Grade 6 or higher deemed comparable to an Office Assistant 1 by the Department of Civil Service.

To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website : https : / / / cmo / gotit / .

55 B / C QUALIFICATIONS :

• Possess the minimum qualifications for this title as established by the Department of Civil Service and listed on the most recent exam announcement.
• Meet the applicable minimal mental and / or physical requirements for the job (with a reasonable accommodation, if necessary)
• Have a current Eligibility Letter from the NYS Department of Civil Service, / rp55 / , and be able to provide it to the Human Resources Office upon request.

Duties Description

• Scheduling Employee Health Services (EHS) appointments for potential DSAT hires.
• Monitor psychological tests.
• Scheduling Ability Tests for potential DSAT hires.
• Process new employees.
• Greeting, assisting, and / or redirecting visitors & providing general information.
• Sorting and distributing incoming mail and faxes.
• Filing.
• Screening and directing incoming calls.
• Scheduling meetings and interviews as requested.
• Request and track required references and documentation for candidates’ files.
• On date of interview, provide assistance with greeting candidates, collecting required documentation, and general assistance to the Administrator(s).
• Maintain follow-up systems and communicate with Administrator(s) to ensure that functions are being executed timely and properly.
• Type correspondence, posting vacancy notices, job letters, test invitations, score notifications, exam score transfer letters, degree verifications, references, and other documents using the appropriate software program.
• Mail canvass letters, prepare appropriate folder(s), maintain log book.
• Code Civil Service lists and prepare appropriate documents for the Administrator(s).
• Assist in a variety of staffing projects including, but not limited to, the overall vacancy posting notification system, DSAT testing, and employee resignations.
• Prepare Personnel Transaction Request forms for new hires, separations, and staff movement as required.
• Maintain organized systems for filing for employee history files, DSAT test applications, prospective employee folders, and posting vacancy notices.
• Assist Human Resources Specialists in all aspects of recruitment and candidate background checks for direct care, administrative support and clerical hires.
• Other duties as assigned.

MINIMUM QUALIFICATIONS :

• 1.Must currently be a permanent Office Assistant 1;
• Must be active and reachable on the Civil Service Eligible List for Office Assistant 1 ;

2.Eligible for 70.1 transfer in a designated title determined by the New York State Department of Civil Service (must also be within 2 grades of targeted title).

3.Eligible for provisional appointment*

Provisional appointments will only be considered if there are insufficient In-Title and / or Civil Service List candidates.

To qualify for provisional appointment, you must have one year of permanent service in a clerical or keyboarding title allocated to Grade 4 or higher.

Some positions may require additional credentials or a background check to verify your identity.