Office Coordinator
A growing biopharmaceutical firm is hiring for an eager Office Coordinator to proactively manage two floors of their gorgeous NYC office.
This is a wonderful opportunity to join a firm with a fantastic, employee-centric culture.
This role is 5 days / week in the office downtown Manhattan
Hours generally 8 : 30 / 9am-4 : 30 / 5pm
Salary commensurate with experience $70-95k base + discretionary bonus, equity package, benefits and 20 days PTO
Ideal candidate :
- Must have a roll up sleeves attitude no job too small, low ego mentality, scrappy and proactive
- Seeking 1-4 years of relevant office coordination / admin experience
- Must be happy to pitch in where needed between the 2 office floors
- Process driven, with strong follow through skills to set up protocols and office manuals
- Strong MS Office skills, including Excel formulas to prepare inventory sheets and budgeting
Responsibilities include :
- Advance planning for events / meeting making sure rooms and catering are all ordered and set up, working with different teams across the firm
- Ordering and setting up lunches and putting snacks out daily
- Managing all inventory and ordering for snacks and office supplies
- Ad hoc tasks like making coffee, clean a dish if left in the sink, etc.
- Vendor management someone who can negotiate, budget, and manage these important firmwide relationships
- Liaise with building for security and facility management
- Ad hoc projects to assist Human Resources / People Ops team
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