Job Description
Job Description
Position Summary
Accounts Payable Specialist will assist the company with billing, Calculating, posting business transactions, invoice processing, verifying financial data for use in maintaining records.
Clarifying questionable invoice items, prices or receiving signatures.
Essential Duties & Functions
Provide financial and clerical support, making payments to vendors, suppliers and other creditors, verifying and reconciling invoices and managing the general ledger to ensure proper cash flow.
- Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.
- Reconciles processed work by verifying entries and comparing system reports to balances.
- Charges expenses to accounts and cost centers by analyzing invoice / expense reports; recording entries.
- Pays vendors by monitoring discount opportunities, verifying federal id numbers, scheduling and preparing checks, and resolving purchase order, contract, invoice, or payment discrepancies and documentation.
- Ensures credit is received for outstanding memos.
- Issues stop-payments or purchase order amendments.
- Pays employees by receiving and verifying expense reports and requests for advances; preparing checks.
- Maintains accounting ledgers by verifying and posting account transactions.
- Verifies vendor accounts by reconciling monthly statements and related transactions.
- Maintains historical records by filing documents.
- Disburses petty cash by recording entry and verifying documentation.
- Reports sales taxes discrepancies by calculating requirements on paid invoices.
- Processed Accounting department mail and creates weekly bank deposit of checks received.
- Protects organization’s value by keeping information confidential.
- Updates job knowledge by participating in educational opportunities.
- Accomplishes accounting and organization mission by completing related results as needed
Required Education, Certifications, Licenses, & Training
- High school diploma, GED, or equivalent required
- Bachelor’s degree in accounting, finance, or related field a plus
- Previous accounts payable experience preferred
Required Years of Experience
- Minimum (2) years of accounting experience
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