Director of Donor Experience and Signature Events, Texas McCombs

Job Details

General Notes

Texas McCombs is a top business school at the center of one of the most innovative cities in the U.S. The McCombs community champions hands-on experiences alongside the ground-breaking research and thought-leadership of a world-class faculty.

The collaborative spirit and enterprising drive of the Longhorn alumni network, one of the largest university networks in the world, is embedded in our culture, making us human-centered and future-focused in all our endeavors.

We are shaping those who will shape tomorrow, and solving challenging problems while remaining committed to creating a community that is dynamic, supportive, and challenging.

What starts here really does change the world.

For more information about Texas McCombs please visit :

Purpose

Plan, manage, and execute signature events, boards and councils on behalf of the McCombs School to further the Development and External Relations team’s mission and activity.

Develop relationships with outside event-related vendors. Manage high-impact, leadership-level events and budget and operate within the procurement rules associated with the University of Texas at Austin.

Serve as the lead liaison to boards, councils, and alumni volunteers.

Responsibilities

EVENT MANAGEMENT :

Serve as the primary point of contact for all high-impact, school leadership-level special events for the McCombs School of Business.

Represent the McCombs School at special events. Direct all aspects of (visioning and execution below), and attend, special events to ensure smooth implementation of event logistics and resolution of any issues that arise.

Lead the vision, planning, preparation, and execution of a variety of donor events including, but not limited to :

• Small / regional receptions with alumni and McCombs School leaders, on-campus events such as hard-hat tours, conferences, lectures, student organization events, and key donor meetings.
• Manage existing events such as scholarship appreciation event, McCombs Hall of Fame, naming ceremonies, Dean’s Advisory Council, etc.

Execute and manage event lifecycle including :

such as facility identification and reservation, menu selection and catering coordination, guest list development participation, invitation project management, coordination and delivery, audio / visual and performance needs, thoughtful management of VIP relationships, and appropriate post-event follow up

Monitor special events budget and ensure expenses are made within the limits of allocated funding. Ensure purchases and contracts are managed in accordance with University policy and law.

Track and maintain event expenses and budgets. Develop metrics to measure event success and provide recommendations for improving future events.

Maintain detailed event recaps and supportdocuments.

: Research and identify appropriate vendors. Serve as point of contact for vendors and maintain positive vendor relationships.

Coordinate with internal business processors on vendor contracts and execution of payment to vendors.

Ensure events are staffed, as needed. Determine on-site staffing needs and communicate schedules / responsibilities for events and ensure content / messaging and technical or other services are in place for execution.

UNIVERSITY COORDINATION :

Work effectively with representatives from the Office of the President, University Development Office, McCombs School, and other organizations across and outside of UT to coordinate events and link the campaign with broader UT strategic fundraising goals.

Create event production timelines and collaborate with appropriate partners to ensure that timelines and priorities are met.

TEAM MANAGEMENT :

Supervise an efficient team to manage high-level boards and councils and key city / metropolitan statistical area (MSA) affiliate groups and related events and communications.

Help set vision for these functions. Grow key affiliate groups, boards and councils to increase revenue and penetration in key markets.

Required Qualifications

• Bachelor’s degree and 7+ years of applicable experience.
• Demonstrated ability to manage multiple tasks and deadlines in a fast-paced and dynamic work environment and establish effective work relationships with varied stakeholders.
• Highly organized with strong problem-solving skills; ability to follow through on projects collaboratively and independently.
• Must be composed and professional under stress to effectively represent the McCombs School of Business
• Previous success working independently and in a team-oriented environment to accomplish goals, implement programs and / or events, make decisions and solve problems effectively.
• Excellent written and verbal communication skills.
• Excellent attention to detail.
• Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook; and comfortable learning new technologies.
• Ability to work occasional overtime, with a particular emphasis on supporting after hours events
• Must be able to work with sensitive information with discretion.

Preferred Qualifications

• Bachelor's degree and 10+ years of experience in event administration or coordination.
• Five years of direct experience creating, coordinating and executing events of all sizes and levels of complexity.
• Prior events experience with UT Austin or in a higher education setting.

Salary Range

$90,000 - $100,000 + depending on qualifications

Working Conditions

• Works in standard office conditions, in a shared office environment with repetitive use of a keyboard at a workstation.
• Some evening and weekend hours may be required during peak periods and special events.
• Applicants must be legally authorized to work for any employer in the United States. This position is not eligible for sponsorship of work visas.
• This is an Austin, TX-based position

Required Materials

Resume / CV

• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers : You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications.

Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section;

you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.

Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers : As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs.

If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply.

This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume.

In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.

that were noted above.

Employment Eligibility :

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers.

Staff who are promotion / transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility :

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

This position has the option to elect the Optional Retirement Program (ORP) instead of TRS, subject to the position being 40 hours per week and at least 135 days in length.

Background Checks :

A criminal history background check will be required for finalist(s) under consideration for this position.