Student Assistant and Open Studio Monitor, Work-Study

Purpose / Summary

Are you a responsible and enthusiastic student looking to gain practical experience in office management, art studio operations, and design lab support?

Join our team as an Office Assistant and Open Studio Monitor, where you'll contribute to a vibrant and creative atmosphere while developing valuable skills in a multifaceted role.

We are seeking a responsible and enthusiastic student employee to join our team as an Office Assistant and Open Studio Monitor.

In this multifaceted role, you will provide administrative support in our office while also overseeing the open studio spaces for our art studios and / or computer labs.

This position offers a unique opportunity to gain practical experience in office management, art studio operations, and design lab support, while contributing to the vibrant and creative atmosphere of our facility.

Duties and Responsibilities

Office Assistance : Collaborate with the office team to ensure smooth operations and effective communication.

• Assist with general administrative tasks, such as answering phone calls, responding to emails, managing correspondence, and completing support tasks as needed by the team.
• Maintain office supplies and ensure inventory is well-stocked.
• Help organize and maintain office files, documents, supply purchases, and records.
• Assist in scheduling appointments, meetings, and workshops.

Open Studio Monitor : Monitor and supervise the open studio spaces, ensuring a safe and conducive environment for artists and designers.

• Enforce studio policies and guidelines to maintain order and promote a respectful atmosphere.
• Provide assistance and guidance to students using the studio and design lab equipment.
• Assist with troubleshooting basic technical issues related to art supplies and design software.
• Conduct regular inspections to ensure cleanliness and tidiness in the studio and computer lab areas.
• Report any maintenance or equipment issues to the appropriate personnel.

Qualifications

Office Management : Understanding basic office procedures and administrative tasks is crucial for success in the office assistant role.

Knowledge of phone etiquette, record keeping, scheduling, and maintaining office supplies will help in efficiently supporting the office operations.

Art Studio Operations : Familiarity with art studio practices, materials, and safety protocols will be valuable for overseeing the open studio spaces.

Knowledge of various art mediums, equipment usage, and studio organization will ensure a conducive environment for artists.

Design Lab Support : Basic knowledge of design software, such as Adobe Creative Suite, will enable effective support in the computer lab.

Understanding design principles and familiarity with design software troubleshooting will aid in assisting students with their technical needs.

Organization and Attention to Detail : Strong organizational skills are necessary to handle multiple responsibilities and maintain a well-organized office and studio environment.

Attention to detail is crucial for accurate record-keeping, scheduling, and ensuring compliance with studio and lab policies.

Communication Skills : Effective verbal and written communication skills are essential for interacting with office staff, artists, designers, and students.

Clear and professional communication will facilitate smooth collaboration and support the needs of various individuals using the facilities.

Multitasking and Prioritization : The ability to multitask and prioritize tasks is crucial in this multifaceted role. Managing office administrative duties while monitoring the studio and computer lab requires efficient time management and the ability to handle competing priorities.

Problem Solving : Being able to identify and address challenges that arise in the office, studio, or lab is essential. Resourcefulness, critical thinking, and the ability to troubleshoot basic technical issues will contribute to a positive experience for users.

Responsibility and Reliability : As a student employee, it is important to demonstrate a high level of responsibility and reliability.

This includes punctuality, adhering to schedules, and fulfilling assigned duties consistently and accurately.

Customer Service : Having a friendly and approachable demeanor is essential when assisting artists, designers, and students.

Strong customer service skills, including active listening, empathy, and a helpful attitude, will contribute to a positive and supportive environment.

Enthusiasm and Passion for the Arts and Design : A genuine enthusiasm and passion for the arts, creativity, and design will drive motivation and engagement in this role.

A positive attitude and eagerness to contribute to the vibrant and creative atmosphere of the facility will be highly valued.

Supplemental Information

Benefits of this Experience

Working as an Office Assistant will provide valuable experience in the various aspects of office management mentioned in the description and will enhance organizational and time management skills.

Interacting with artists, designers, and students in the open studio spaces and office environment requires strong customer service skills.

The student will develop communication, problem-solving, and interpersonal skills while providing assistance and support to individuals with diverse needs.

Overseeing the open studio spaces will offer hands-on experience in managing and organizing art materials, ensuring studio safety protocols are followed, and maintaining a conducive environment for artists.

This role will develop skills in studio management and organization.