Agency : Department of Public Health
Class Title : OFFICE ASSOCIATE - 30015
Skill Option : Keyboarding
Office : Director's Office
Division : Regional Health Services
Posting ID : 06-25-0009 / 42414
Posted : 10 / 25 / 24 - 11 / 08 / 24
Salary : Anticipated Starting Salary $3,852 / month; Full Range $3,852 - $5,046 / month
Job Type : Salaried
Category : Full Time
County : Cook
Number of Vacancies : 1
Plan / BU : RC014
This position is a union position; therefore, provisions of the relevant collective bargaining agreement / labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website.
State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state.
Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule flexible jobs that provide the gold standard of benefits.
Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number :
06-25-0009 / 42414
Position Overview
The Illinois Department of Public Health is seeking a highly motivated individual to perform complex specialized secretarial and clerical office support duties, record and document processing, exercising independent judgment, for the Office of Immunizations, Emergency Medical Services and back up to the Administrative Law Judge.
Performs specialized assignments keyboarding correspondence, forms and reports.
Benefits Statement
As a State of Illinois Employee, you will receive a robust benefit package that includes the following :
- Flexible and hybrid work schedules are available in many program areas (when available and dependent upon position)
- Competitive Group Insurance benefits including health, life, dental and vision plans.
- Pension plan through the State Employees Retirement System
- Deferred Compensation Program voluntary supplemental retirement plan
- Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)
- 10-25 days of paid vacation time annually (10 days for first year of state employment)
- 12 paid sick days annually which carryover year to year
- 3 paid personal business days per calendar year (pro-rated dependent on start date)
- 13-14 paid holidays per year
- 12 weeks of paid parental leave
- Employee Assistance Program and / or mental health resources
These are just a few of the many perks available to all State employees. For more information about our benefits please follow this link : https : / / www2.
illinois.gov / cms / benefits / Pages / default.aspx .
Essential Functions
- Provides complex specialized secretarial and clerical office support functions for the professional staff in Immunizations, Emergency Medical Services and back up for the Administrative Law Judge.
- Prepares travel vouchers for professional staff.
- Serves as a switchboard operator.
- Prepares and sends outgoing mail.
- Distributes monthly telephone reports to staff for review and ensures completion before submitting paperwork to Springfield.
- Serves as a back-up clerical staff for the Administrative Law Judge. When necessary, prepares Assisted Living and Nursing Home ITDs (Involuntary Transfer and Discharge) file with label, Notice of Pre hearing information, Proof of Service, sending out certified mailing to all parties, scanning and uploading reports to Springfield.
- Performs other duties as required or assigned which are reasonably within the scope of those enumerated above.
Minimum Qualifications
- Requires knowledge, skill and mental development equivalent to completion of high school and two (2) year of related office experience.
- Requires the ability to keyboard accurately at 45 words per minute.
About the Agency
The Illinois Department of Public Health (IDPH) is tasked with the oversight of communities within Illinois to achieve and maintain optimal health and safety.
With an annual budget of over $2 billion in state and federal funds, 6 regional offices, 3 laboratories and over 1,200 employees, IDPH is equipped to fulfill its mission of protecting the health and wellness of the people of Illinois through the prevention, health promotion, regulation and control of disease and injury.
Work Hours : Monday-Friday 8 : 30am-5 : 00pm
Work Location : 3 Westbrook Corporate Center, Westchester IL 60154
Agency Contact : [email protected]
Posting Group : Office & Administrative Support
This position DOES NOT contain Specialized Skills (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
Use the Apply button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees a link is available at the top left of the Illinois.
jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the View Profile link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon.
If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources :
State employees : Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees : on Illinois.jobs2web.com click Application Procedures in the footer of every page of the website.
The main form of communication will be through email. Please check your junk mail , spam , or other folder for communication(s) regarding any submitted application(s).
You may receive emails from the following addresses :
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