EXECUTIVE ASSISTANT

Job Title : Executive Assistant to Founders

Overview :

We are seeking a highly organized, proactive, and discreet Executive Assistant to support the two founders of our company.

This role will encompass a wide range of responsibilities, both personal and business-related, ensuring that the founders' professional and personal tasks are handled efficiently and effectively.

The ideal candidate will be adept at multitasking, have exceptional communication skills, and possess a high level of discretion.

Key Responsibilities :

Personal Assistance :

• Insurance Coordination : Manage personal insurance tasks, including gathering and sending required information.
• Legal Matters : Handle tasks such as hiring attorneys for personal matters (e.g., speeding tickets) and following up on legal processes.
• Vehicle Coordination : Assist with car purchases, including title and insurance management, license plate renewals, and other related tasks.
• Property Management : Coordinate logistics for multiple properties, including new purchases, maintenance, and rentals (e.g., VRBO management).
• Travel Arrangements : Assist with personal travel planning, such as researching hotels and excursions, and summarizing options.

Keeping travel documents and authorizations active.

• Follow-ups : Handle follow-up tasks for various personal matters, such as tracking shipments and scheduling maintenance.
• Home Maintenance : Manage home-related tasks, such as finding contractors for repairs and coordinating home services (e.

g., landscaping, cleaning). Directly support purchase, move, and setup of a future new residence.

Miscellaneous : Assist with other personal projects and errands as needed.

Business Support :

Meeting Coordination : Schedule and set up MS Teams meetings and other business-related appointments. Coordinating hotels and flights for visitors.

Ordering meals for meetings.

• Administrative Tasks : Assist with miscellaneous business tasks that do not fit within current staffing roles.
• Project Management : Investigate and manage small business projects and activities.
• Communication : Act as a liaison between the founders and various service providers, both personal and professional.

Family Office Support :

• Discretion : Maintain a high level of discretion in handling sensitive personal and financial information. Support bill payments and financial tracking.
• Comprehensive Support : Assist with various tasks to support the founders' family needs, anticipating future requirements as the family office evolves.
• Future Planning : As the family office develops, this role will grow to support both the founders' and their families' needs, involving more complex and varied responsibilities.

Qualifications :

• Experience : Minimum of 5 years in an executive assistant or similar role.
• Skills : Exceptional organizational and multitasking abilities, strong communication skills, and proficiency in Microsoft Office Suite.
• Discretion : Demonstrated ability to handle confidential information with integrity.
• Adaptability : Flexibility to manage a wide range of tasks and adapt to the founders' evolving needs.
• Problem-solving : Strong problem-solving skills and the ability to take initiative and make decisions independently.
• Education : Bachelor's degree preferred, but not required.

Additional Information :

• Location : Based in RTP, NC office. No overnight travel. Occasional local use of your vehicle for execution of tasks is required.
• Hours : Full-time preferred, with flexibility to address urgent tasks outside of regular business hours. Consideration may be given to candidates who can commit to 32 hours per week.
1 day ago