Procurement Specialist

Procurement Specialist

Job Summary :

The Procurement Specialist is responsible for managing procurement processes while also providing essential support for accounting and administrative functions.

This role involves overseeing supplier relationships, negotiating contracts, ensuring regulatory compliance, and optimizing procurement strategies.

Additionally, the Procurement Specialist will contribute to the financial health of the organization by executing accounting tasks such as processing accounts payable, assisting with period-end close processing, reconciling financial statements, and assisting with budgeting and forecasting.

The role demands sharp attention to detail and the ability to work efficiently in a fastpaced environment to meet the demands of clients and stakeholders.

Essential Duties and Responsibilities :

Accounting duties :

• Process accounts payable transactions accurately and efficiently.
• Assist with period-end close processes, fixed assets depreciation and account reconciliations.
• Assist with invoice coding, data entry, and invoice processing.
• Reconcile bank and credit card statements to ensure financial accuracy.
• Prepare financial reports to provide insights into procurement-related expenses.
• Maintain meticulous financial records to support audit and reporting requirements.
• Assist with budgeting and forecasting processes to inform strategic decision-making.
• Respond to inquiries regarding procurement and accounting status.
• Prepare reports and analysis for managerial decision-making.
• Review and update purchasing procedures for efficiency.
• Assist other departments with procurement-related tasks.

Procurement / Purchasing duties :

• Find and evaluate suppliers based on quality, reliability, and cost criteria.
• Negotiate contracts and pricing agreements.
• Monitor supplier performance and address issues proactively.
• Ensure compliance with regulatory requirements.
• Stay informed about market trends and supplier capabilities.
• Conduct research to identify potential vendors and evaluate their suitability based on business requirements.
• Coordinate with departmental managers or operational leads to assess inventory needs and place orders accordingly.
• Generate purchase orders accurately and in a timely manner, ensuring alignment with budgetary constraints.
• Monitor inventory levels. Track and ensure timely replenishment of inventory.
• Maintain records of equipment and coordinate repair or replacement as needed.
• Maintain digital and physical vendor and vehicle files.
• Manage linen inventory and distribution to ensure client and area manager needs are fulfilled.
• Oversee the warehouse / inventory assistant.
• Manage office supplies inventory and coordinate purchases as necessary.

Requirements and Qualifications :

To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily.

The requirements listed below are representative of the knowledge, skill and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Must have proficient computer skills including use of financial software and Microsoft Office Suite (Outlook / Excel / Word)
• Must be able to work independently, efficiently, and with self-management in a fast-paced environment.
• Must have experience in following, implementing, and improving systems and procedures for optimal efficiency.
• Operate with a high sense of urgency to meet tight deadlines and client demands.
• Must have a positive attitude.
• Must be dependable and reliable.
• Must be able to communicate effectively.
• Must have superior time management skills.
• Must be a dynamic, problem solver who is able to multi-task and think critically.
• Must have exceptional attention to detail and follow through
• Must be honest, responsible and maintain confidentiality.
• Exhibit a high level of accountability to oneself and others, ensuring reliability and trustworthiness in all responsibilities.
• Bachelor's degree in Supply Chain Management, Business Administration, Finance, Accounting, or a related field.
• 2 years of experience in procurement, with a solid understanding of accounting principles.

Colorado Commercial Services, a Denver-based medical cleaning company, is seeking ambitious, self-motivated A players to join our team as Procurement Specialists.

This position is essential to the success of our company, ensuring we have the necessary supplies and resources to protect patients and staff by preventing the spread of infectious diseases.

At Colorado Commercial Services, we are committed to providing an Exceptional Experience for Everyone (E3). As a Procurement Specialist, you will play a critical role in achieving E3 by optimizing our supply chain, managing vendor relationships, and ensuring the timely and cost-effective procurement of essential goods and services.

Your efforts will directly contribute to the seamless operations of our cleaning services and the well-being of our healthcare clients.

Join us and be a part of a team that values excellence, innovation, and making a positive impact in the healthcare community.

The right candidate will possess and demonstrate our 5 Core Values :

G.S.D.R. - G.S.D.R. stands for GET STUFF DONE RIGHT and get it done right the first time!

Squared Away - Squared Away people operate in an organized fashion and perform above a satisfactory level for extended periods of time.

Their appearance, work, closets, supplies and equipment all are neat and organized.

Team Player - Team Players know a team is only as good as its weakest link. Every role within the company is significant and there is no I in team.

Will-Do Attitude - A person with a will-do attitude brings ingenuity, creativity, positivity and the utmost willingness to lend a hand any time.

Accountability - Accountable people are accountable to themselves first and also accountable to others. Accountable people G.S.D.R. (the first time)!!

Working Environment

While performing the responsibilities of this job, these work environment characteristics are representative of the environment this job holder will encounter.

Reasonable accommodations may be made to enable people with disabilities to perform the essential functions of this job.

• Generally in an office environment
• Occasionally exposed to moving mechanical parts and vehicles
• Noise level in the work environment is usually quiet to moderate

Physical Requirements

These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of this job.

Reasonable accommodation can be made to enable people with disabilities to perform the described essential functions of this job.

• Correctable hearing and sight to normal limits
• Ability to stand and sit for long periods of time
• Ability to repeat the same movements
• Ability to reach with arms and hands and use hands to handle or control objects, tools, or controls
• Ability to safely perform movements such as pushing, pulling, bending
• Occasionally required to climb or balance, stoop, kneel, crouch or crawl
• Occasional lifting of office supplies and other material associated with the position weighing up to approximately 20 pounds

Colorado Commercial Services requires all employees to be vaccinated against COVID-19. Colorado Commercial Services is an Equal Opportunity Employer and will make reasonable accommodations for new hires with a valid medical or religious reason not to be vaccinated.

Salary compensation range 63k -70k depending on experience

More than a JOB!

You MATTER to US, our CLIENTS and their PATIENTS.

We strive to be the best healthcare cleaning company to work for by delivering E3 to every member of the team. Every person at CCS is responsible for making sure patients are safe from infection when they enter one of the facilities we clean.

We take this responsibility very seriously and we accept only the BEST when we hire these positions. People like you are the heartbeat of our organization.

We can’t wait to have you join us!

Join us and live E3!

E3 An Exceptional Experience for Everyone.

Everyone Clients, Employees and YOU!

Become an E3 Ambassador! We Offer :

Supervisors / Managers who CARE / A Reccession proof industry to grow within / A Safe Place to Work

Bi-Weekly Competitve Pay / Paid Training / Bonuses / Advancement Opportunities / Uniforms and Supplies