Administrative Assistant

Description :

• Type, revise and combine materials such as correspondence, reports, records, forms, meeting minutes, scientific or technical material, numerical data, and tabular information from rough draft, corrected copy or previous versions
• Provide support for staff as needed, including main reception backup duty, answering and directing telephone calls, delivering messages, greeting employees and visitors, scheduling conference calls, distributing incoming faxes and mail, coordinating catering for meetings, maintaining conference rooms and kitchen areas, and stocking office supplies
• Proofread and edit documents for grammar, spelling, punctuation and format
• Complete word processing as needed, including letters, memos, reports and labels
• Provide travel arrangements, light accounting and other miscellaneous engineering staff support tasks / administrative projects as needed

Skills :

Administrative support, Microsoft office, Outlook, Data entry, Microsoft, Microsoft excel, Calendar management

Qualifications :

• High School diploma or equivalent, AS or BS preferred
• Excellent verbal and written communication including grammar, punctuation, proofreading, spelling, telephone and interpersonal skills
• Flexibility and ability to prioritize and handle multiple tasks and various managers and engineering staff in a fast-paced environment
• Prior Administrative experience with a civil engineering consultant or architectural design firm preferred
• Proficiency with MS Office including Word and Outlook

About Aston Carter :

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies.

We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.

With offices across the ., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through :

• Hiring diverse talent
• Maintaining an inclusive environment through persistent self-reflection
• Building a culture of care, engagement, and recognition with clear outcomes
• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.