Project Coordinator II

Job Title : Project Coordinator II

The Project Coordinator will support a wide-range of projects within the Salesforce AI Research Team. This role will report into

the operations team supporting the Research Program Manager and COO. The Project Coordinator should be extremely

proactive and consistently look for ways to improve processes. The ideal candidate for this role will be able to work

autonomously, able to communicate effectively, and be well-organized with a very high attention to detail.

Tasks for the Salesforce AI Research Team will include :

Procurement / Vendor Management (15+ hours a week)

New vendor process : Help keep security reviews moving forward, following up on contract discussions and with third

party contacts.

Opening PO s and managing spend against budget. Process change orders as needed.

Paper submissions and tracking (5 hours a month)

Partner with marketing in making sure accepted papers are reflected on socials.

Blog posts : partner with marketing to get descriptions of each paper and ensure timely delivery

Keep all records of paper submissions and acceptances up to date.

University / conference partnerships or sponsorships (during high season : 10-15 hours a week)

Additional Operations support for All hands, offsites, VTO / Team events. In person attendance for some of these events

may be required. (5 hours a month)

Onboarding support - keep on boarding documents, tracking docs, email / slack lists up to date, and provide hiring manager

support (during high season : 5-10 hours a week)

Intern program support - project plans, extension management, light budget management (during high season : 10

hours a week)

Swag purchases, reviewing options with leadership, liaising with vendor and distributing goods to employees (30 hours a

quarter)

Salesforce Project Coordinator Required Skills :

Create and manage project plans; monitor and review project progress and timelines; adjust schedules and plans as

needed; and identify and resolve issues to ensure project success.

Ensure on time and on budget delivery of projects while also ensuring that project gates and governance are properly

adhered to during the execution of the project.

Track utilization of project resources and manage this against the resource allocation and budget. This includes on time

entry and approvals for project timesheets.

Support in day-to-day execution of project implementations. Assist with the planning, tracking, documentation and status

updates for the project.

Manage one to two large projects and multiple small to medium sized projects requiring complex cross-functional

collaboration and management at the program level.

Leverage business knowledge and expertise to drive business process improvements.

Create and maintain comprehensive project documentation

Demonstrate excellent partner-facing and internal communication skills

Demonstrate excellent written and verbal communication skills

Demonstrate organizational skills including attention to detail and multitasking skills