Administrative Assistant

job summary :

Administrative Assistant needed for a contract opportunity with Randstad Technologies client in Redmond, WA.

The creators of the top selling and critically acclaimed franchise have an excellent opportunity for an Administrative Assistant.

Our client creates and curates one of the most highly-rated gaming franchises in the world by nurturing a world-class studio environment in which people can create products their customers love, and smart and engaged people can uncover and solve intriguing challenges.

In this role you will provide general administrative support primarily for a group. You will also complete special projects as assigned and enforce policies and / or procedures of the defined team(s).

Qualifications :

• Committed to work onsite in Redmond 100% of the time, be present in the studio M-F during core business hours (9am- 5pm)
• Familiarity with tools including Travel booking and Expenses, Outlook Calendar, TEAMS, Viva Tools, FORMS and other applications.
• 3+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings / events, travel management, and basic administration work.
• 1+ year(s) experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).
• Proficient with Microsoft productivity software including Word, Outlook, PowerPoint, Visio and Excel
• Associate's / Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources HR , Marketing, Communications, Psychology, Sociology)

OR equivalent experience.

Additional Qualifications Preferred :

• strong verbal and written communication skills
• Able to work independently and with discretion
• Ability to build effective cross-group working relationships and work collaboratively with people at all levels of the organization
• Detail-oriented with strong problem-solving and troubleshooting skills
• Ability to be flexible and work efficiently with little to no guidance in a fast-paced environment
• Ability to react with appropriate urgency to situations and requests
• Highly collaborative, a team player who fosters productive and effective working relationships across Studio teams, contributing to team morale and building team dynamics
• Must be able to maintain confidentiality and use discretion and judgment at all times
• Exercise sound judgment, tact, diplomacy, integrity and professionalism in all communications

responsibilities :

• Provide group admin support for large Studio comprised of several hundred individuals including Full Time employees, vendors, and interns
• Support various team events and meetings from booking spaces, coordinating and ordering catering, clean up after events to ensure a successful experience from end to end.
• Complex calendar management, ensuring accurate scheduling and organization based on priorities Coordinate and schedule internal / external meetings Manage community space / conference room calendars Develop a deep understanding of rhythm of business (ROB), key stakeholders, and interdependencies within the business and recognize patterns.

Help to execute on business cadence (scheduling / meeting logistics) around the ROB of the team

• Actively participate in the Business Support community. Manage and oversee vendor administrative staff, including their day-to-day tasks and responsibilities as well as their long-term projects.
• Arrange domestic and international travel as needed
• Reconcile and process expense reports for manager
• Coordinate logistics and provide onboarding support for new employees, vendors, and interns

Other Responsibilities may include :

• Maintain accurate, detailed information in space databases
• Partner with senior team members and admin team to ensure all aliases for the team / organization are up-to date and hierarchy is aligned
• Manage Discretionary Spend tracker and intake process at the direction of Sr. Business Manager
• Execute various projects and tasks and completes project deliverables with little or no supervision. Own the components of project outcomes end to end with proper accountability.

Identify risks and challenges within core area of responsibility and communicate these to relevant stakeholders

qualifications :

• Experience level : Experienced
• Minimum 3 years of experience
• Education : Bachelors

skills :

• Administrative
30+ days ago