Executive Confidential Special Assistant (CFO)

If you would enjoy working in a dynamic environment and are looking for an opportunity to become part of a stellar team of professionals, we invite you to apply online today.

Posting Period :

August 24, 2024 - August 24, 2033

Employee Group Type :

NEAMAC NEA Managers, Attorneys, Confidentials

Position Type :

Temporary (Fixed Term)

Salary Range :

$135,868.00 - $193,013.00

Position Details :

The position supports the NEA's strategic objective to focus the energy and resources of its 3+ million members toward the promotion of public education by providing highly skilled executive administrative support to the Chief Financial Officer.

• POSITION SUMMARY : The essential functions of this position include coordinating the work of the Chief Financial Officer;
• using professional judgment and comprehensive knowledge of Association programs, priorities, initiatives, and core values to deal with high-level contacts involving issues that may be sensitive and / or of a national focus;

coordinating programs and issues; and researches historical information from financial-related documents, synthesizing, compiling, analyzing, and reporting information, both financial and program focused.

• The incumbent produces graphics and presentation materials; develops spreadsheets, reports, and correspondence; proofreads and edits correspondence;
• handles logistics for numerous virtual and in-person meetings, conferences, and travel; takes notes at meetings; prepares and processes vouchers;
• analyzes and resolves problems; demonstrates excellent reasoning and judgment in making decisions; strategically schedules and maintains the Chief Financial Officer's calendar;

receives and responds to email, telephone calls, visitors; anticipate situations that require action, and ability to deal with sensitive information with a high degree of confidentiality, participates in collaborative work efforts that enhance the efficiency and effectiveness of the Office of the Chief Financial Officer.

To carry out responsibilities, the employee uses a personal computer, associated software, and may require some travel.

• In compliance with the Americans with Disabilities Act (ADA), the following is provided : The position involves skill in using a personal computer;
• oral and written communication skills; skills in proofreading and editing; use of clear and articulate speech; interpersonal relations skills;

reasoning and problem-solving skills; ability to work in a fast-paced environment; ability to sit for long periods, stoop, bend, reach and carry light materials (up to 10 lbs.

and ability to travel by various methods of transportation, e.g., airplane, car.

MINIMUM EDUCATION REQUIREMENT : Bachelor's degree in business administration or related discipline or an equivalent combination of education and experience from which comparable knowledge and skills may be acquired.

MINIMUM QUALIFICATIONS : Five years of progressively responsible experience providing a full range of high-level administrative support to executive staff requiring critical thinking and problem-solving skills.

• Four years of experience using a wide range of technology, including using a personal computer for word processing; developing spreadsheets / databases and presentation materials;
• using electronic communications, and online research; writing, composing, editing and proofreading documents; responding to information requests;

compiling, analyzing, and reporting information; coordinating meeting / conference logistics and travel arrangements; and preparing and processing vouchers.

OTHER REQUIREMENTS : Must be able to work extended hours in the evenings and weekends. Work samples (e.g., presentation and other materials prepared) will be required at the time of the interview.

Some travel is required (10-15 overnights per year).

TIER 1 (Essential) : Demonstrated knowledge of Association programs, priorities, and initiatives. Demonstrated mathematical ability and proficiency in handling financial administration.

Proven advanced skills in the use of MS Word, Excel, PowerPoint, PeopleSoft, and other Financial Software. Demonstrated proficiency in Outlook calendaring and creating and scheduling appointments and events, arranging meetings, webinars, viewing group schedules, etc.

Proven skills in oral and written communication, including drafting, proofreading, and editing documents. Proven ability to research, analyze, and report information.

Demonstrated proficiency in the layout and design of meetings / presentations and other informational materials. Proven experience in coordinating meetings and schedules, supporting virtual and in-person meetings / conferences, and coordinating complex travel logistics.

Demonstrated ability to handle confidential and sensitive information with discretion. Successful references.

TIER 2 (Significant) : Demonstrated ability to work independently to prioritize and organize work, anticipate follow-up, and make informed decisions and recommendations.

Effective analytical and interpersonal skills and ability to work collaboratively within a team environment. Demonstrated flexibility in handling multiple / complex projects simultaneously under stringent timeframes and changing priorities / conditions.

Demonstrated use of sound judgment for decision-making and ability to follow through on tasks with minimal supervision.

TIER 3 (Desirable) : General knowledge of NEA governance and its various committees. Understanding of the NEA Strategic Plan and the Association's budget process.

Experience working in a non-profit unionized association or labor union.

Method for Résumé Submission : Apply online at www.nea.org / jobs

NEA IS AN EQUAL OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER AND ENCOURAGES WOMEN, MINORITIES, AND PERSONS WITH DISABILITIES TO APPLY.

• In compliance with the Americans with Disabilities Act (ADA), the following is provided : The position involves skill in using a computer and / or laptop;
• oral and written communication skills; skills in proofreading and editing; use of clear and articulate speech; interpersonal relations skills;

reasoning and problem-solving skills; ability to work in a fast-paced environment; ability to sit for long periods, stoop, bend, reach and carry light materials (up to 10 lbs.

and ability to travel by various methods of transportation, e.g., airplane, car.

NEA is an equal opportunity / affirmative action employer and encourages applications from all qualified candidates regardless of gender, race, ethnicity, age, sexual orientation, marital status, religion, or disability.

Know Your Rights : Workplace Discrimination is Illegal . To apply for this position or to search for other openings, please go to our jobs page at Careers at NEA (myworkdayjobs.com)

NEA Participates in E-Verify. Read more here E-Verify Participation & Right to Work .

NEA complies with the DC Wage Transparency Act of 2023.

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