Records Mgmt Admin

Consumers Energy is Michigan's largest energy provider, providing natural gas and / or electricity to 6.8 million of the state's 10 million residents in all 68 Lower Peninsula counties. Consumers Energy knows job number one is to keep the lights on for customers. We are committed to delivering reliable, clean, and affordable energy to our customers 24 / 7.

Location : This position is hybrid at the Ludington Pump Storage located in Ludington, Michigan. The selected candidate must be within a commutable distance or willing to relocate.

GENERAL SUMMARY OF JOB RESPONSIBILITIES

The Records Management Admin maintains records system by conferring with clerical and supervisory personnel about records problems; scheduling transfer of records to inactive or archival storage; micro graphing records; answering questions and requests; preparing reports.

Electric Supply Engineering (ESE) Document Management team is responsible for managing our Electrical Engineering Records (ERC) for our Electric Supply Operations team members, which includes management of records during execution phase of our capital projects in coordination with Engineering and Enterprise Project Management (EPMO). This department also leads our efforts related to drafting support for our Engineering team and managing our Computer Aided Drafting Standards. This team plays a major part in delivering our capital investment strategy for the Company and maintaining configuration management for our Operations team members.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Support project document control functions for construction projects as well as support other ESE Document Control activities when applicable
• Work closely with engineering personnel, guiding them on our review and record requirements documented in our procedures and job aids
• Process engineering and project records and plant modifications such as drawings, manuals, transmittals, correspondence, and engineering change notices (ECN)
• Perform standard routine level tasks and provide support for Projects during design, construction, and close-out
• Update and maintenance of electronic database used for tracking, transmitting, and distributing documents and vendor submittals
• Report on activities for Daily, Weekly, and Monthly Operating Reviews
• Accurately and in a timely manner request from Plant Document Control / Engineering Record Center (ERC) controlled document numbers per the established numbering conventions including critical drawings such as WD (wiring diagrams and P&IDs (Piping & Instrumentation) which may also include controlled numbers such as circuits, raceways, valves, conduits, etc....
• Assess and audit records for accuracy and completeness, including identification of issues and lead implementation of recommendation and corrective actions for our project / plant records
• Assist in the management and updates of our document management procedures
• Provide hard copy documents for projects for construction
• Provide hard copy critical documents to Plant Document Control at the end of the project
• Maintain quality results by following and enforcing standards
• Improve records management / information governance job knowledge by attending training sessions, reading technical publications
• Provide records management statistical information by answering questions and requests; follow prescribed procedures; prepare statistical reports; prepare reports of compliant destruction of records
• Assist various departments in managing inactive records by following prescribed procedures for the archival of physical records to a centralized location, or the reduction of paper records through the transfer to an electronic medium
• Identify records management-related problems by conferring with clerical and supervisory personnel; support and protect operations by following records management procedures and maintaining confidentiality
• Implement the record retention schedules by scheduling the transfer of records to inactive / archival storage, manage legal (litigation) holds for physical records within the CIG Center and destroy records in a manner compliant to security classification and retention requirements
• Complete standard work for the CIG Center records including sorting, filing, retrieving, maintaining a charge-out system, scanning and indexing records, primarily in the physical medium
• Other duties as assigned or may be necessary

KNOWLEDGE / SKILLS / ABILITIES

EDUCATION & EXPERIENCE

Associate Degree in Business Administration with 2 or more years of experience in records management or similar roles

PREFERRED EXPERIENCE :

Why should you join our team?

At Consumers Energy, we offer more than just a place to work. We foster a culture that supports career development, growth, and stability, and we take pride in offering our co-workers excellent benefits and compensation packages. We are deliberately creating an inclusive culture that makes our diverse team of co-workers feel valued, supported, and empowered every day. We're a company made up of thousands of people, all with different stories to share and work to do, but we stand united in our company purpose : world class performance delivering hometown service.

What we offer :

Diversity, Equity & Inclusion :

We, at CMS Energy, value Diversity, Equity, & Inclusion. It is part of our DNA. We treat our employees with respect, we treat each other fairly and we value the opinions of others. We are passionate about building and nurturing an environment where everyone feels included. We don't discriminate. We seek to learn about each other and better understand our unique differences. Our uniqueness makes us authentic. We create safe spaces where everyone can be who they truly are. We invite difficult conversations and uncomfortable topics. We value diverse perspectives; this is what makes us great together. We harbor an inclusive environment where employees feel empowered to share their backgrounds, experiences, and ideas. Our Employee Resource Groups, Women in Energy (WE), Minority Advisory Panel (MAP), Pride Alliance of Consumers Energy (PACE), GENERGY, capABLE, Interfaith and Veterans Advisory Panel (VAP) are key enablers to living the values of our company culture : Caring, Empowered, Deliberate, Agility, and Ownership.

All qualified applicants will not be discriminated against and will receive consideration for employment without regard to protected veteran status, disability, race, color, religion, sex, age, sexual orientation, gender identity or national origin.