Administrative Assistant - WorkSource Coastal

Administrative Assistant

Be the driving force behind workforce developmentsupporting leaders, connecting people, and helping Savannah's community thrive! This position is responsible for providing administrative and clerical support, as well as office coordination, to the WorkSource Coastal Department, the Coastal Workforce Development Board, and designated staff members.

We offer an excellent benefits package that includes health, dental, and vision coverage, a defined contribution plan (457b), life insurance, wellness programs, vacation and sick leave, 12 paid holidays, an employee assistance program, tuition reimbursement, and more.

Click APPLY now to take the first steps towards your new career!!

This position is responsible for and works as a one-person administrative office / operator, such as opening and closing the office daily, picking up and delivering items, etc.

Prepares and types correspondence, letters, memorandums, reports, and documents.

Proofreads correspondence prepared by others for signature, internal and external of the organization.

Handles all correspondence with Board members, including the Board member roster updates, meeting notices, and attendance records.

Works closely with other staff members in processing requests, creating and managing documents and assisting in contract management.

Schedules and coordinates meetings and other special events for the office and Board.

Prepares agendas for various meetings; organizes all necessary information to be distributed as it pertains to the meeting and its purpose or function.

Records meetings for Board and Committee meetings; maintains official records to document the agenda and action(s) taken.

Assists the Executive Director with special projects and other assignments.

Performs a variety of public relations duties as assigned.

Makes and prepares recommendations for departmental policies and procedures; creates forms and templates.

Handles confidential information, including personnel paperwork, correspondence, and performance evaluations.

Assists with annual retreat (s) preparation.

Establishes, organizes, maintains, and archives the Department's administrative files.

Maintains personnel files, including attendance and leave records; resolves pay inquiries and personnel issues.

Makes and maintains travel arrangements for Department staff and Board members.

Performs general office duties, including answering the phone, greeting visitors and sorting mail.

Attends various meetings, training sessions, and forums as assigned.

Performs other related duties as assigned.

Requires an Associate or Technical Degree in Business or Public Administration or related field supplemented by one to three years of administrative, clerical, or customer service experience; or an equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities. Must possess and maintain a valid state driver's license with an acceptable driving history.

Knowledge of City ordinances, regulations, policies, and procedures. Knowledge of Department and Board policies and procedures. Knowledge of modern office principles and practices. Knowledge of accounting and budgeting principles and practices. Knowledge of English grammar, spelling, and punctuation. Skill in oral and written communication. Skill in utilizing various software programs. Skill in operating office equipment.