Who We Are
Aegis Ventures is a next-generation venture capital studio that pairs entrepreneurs and industry leaders to launch and scale transformative companies.
We bring together market-shaping ideas, permanent growth resources, and talented individuals, to build in three key areas of artificial intelligence, health technology, and wellness. www.aegisventures.com
This position is based in our office located in Midtown Manhattan, New York City.
We are searching for an experienced executive office manager to support the Co-Founder and Managing Partner to drive operational efficiencies across the studio.
In this role, you will partner closely with the Chief of Staff to execute day-to-day responsibilities, working behind the scenes at the heart of operations to keep Aegis Ventures running smoothly.
We are a small team, so this role will provide the right person with unmatched exposure and visibility into the inner workings of a growing VC studio developing early-stage healthcare technology companies.
If you are excited by entrepreneurship and startups, driven to succeed in a fast-paced environment, and want exposure to venture and the internal operations of growing businesses, this could be the perfect role for you.
What You'll Do
- Manage and optimize comprehensive calendaring, always looking around corners, anticipating needs, and maintaining an ever-changing schedule.
- Be the face of the company to external stakeholders and partners, able to represent the office and the Managing Partner in a professional and positive way.
- Work in partnership with the Chief of Staff to structure the Managing Partner's priorities, preparation, and follow-up for meetings in a timely and efficient fashion.
- Handle all travel arrangements, including transportation, lodging, obtaining visas, passport renewals, and all other travel documents.
Book dining reservations, providing recommendations, and continually optimizing for time.
- Oversee expense management, submitting expenses and travel reimbursements on a regular and timely schedule adhering to company policies.
- Partner with the Chief of Staff to ensure support of the executive committee meetings, agendas, and follow-up actions are addressed.
What You Bring to the Role
- Work experience in an Executive Assistant role working closely with business operations, strategy, and / or project management at a VC fund, technology company, financial institution, or start-up.
- Independent drive and processes optimization. You look for ways to do work better and improve how we operate.
- Proactive communication and willingness to iterate and partner with key stakeholders.
- Outstanding project management skills focused on hitting deadlines consistently, communicating changes, or asking for help when needed.
- Exceptionally organized with a structured system for completing tasks / projects while constantly re-prioritizing according to evolving needs.
- Strong communication and writing skills, often over communicating to ensure nothing slips through the cracks and effectively navigating ambiguity.
- Highly strategic thinker, capable of looking at existing processes, systems, and workflows. Constantly thinking of ways to improve to make the organization more efficient and effective.
- A self-starter with a "no-task-is-too-small-or-big" mindset.
- When faced with something unfamiliar, you are happy to ask questions and think creatively to find ways to deliver results.
- The right individual will pay meticulous attention to detail while having to shift between tasks and priorities on a regular basis.
Benefits & Perks
- Top-tier health, vision, dental, and commuter benefits
- Monthly health & wellness subsidy
- Flexible work
- One Medical & TalkSpace memberships
Salary Range
The salary range for this position is $100,000 - $125,000 depending on previous experience and alignment with role expectations.
Aegis Ventures is a proud Equal Opportunity Employer - we recruit, train, compensate and promote our team members based on qualifications.
We encourage you to apply regardless of your race, religion, national origin, sex, gender identity, sexual orientation, disability, age, veteran status, or any other applicable legally protected characteristics.
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