Law Department Document Specialist (LDDS) or LDDS Trainee (NY HELPS)

Minimum Qualifications NY HELPS :

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At this time, agencies may recruit and hire employees by making temporary appointments. In June 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination.

Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State.

While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Non-Competitive Minimum Qualifications :

Law Department Document Specialist (LDDS) (CSEA Salary Grade 9, current starting salary $41,399, job rate $50,884) :

Eighteen months of experience supporting the work of attorneys, paralegals, and investigative staff by independently producing the legal documents that are required to support judicial actions.

LDDS Trainee 2 (NS Equated Salary Grade 8, current starting salary $39,215, job rate $48,294) :

One year of experience supporting the work of attorneys, paralegals, and investigative staff by independently producing the legal documents that are required to support judicial actions.

LDDS Trainee 1 (NS Equated Salary Grade 6, current starting salary $35,177, job rate $43,521) :

There are no minimum education or experience requirements.

Current NYS Employee : At least one year of permanent or contingent-permanent status as an Office Assistant 1 (any parenthetic) OR eligible for transfer into traineeship.

The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation.

If appointed at the traineeship level, you will need to complete the required coursework in order to advance to the full LDDS SG-9.

Positions located in New York City receive an additional $3,400 downstate adjustment location pay annually.

Duties Description Reporting to an Office Manager, the incumbent of the requested Law Department Document Specialist position will work cooperatively with support staff in other bureaus and have the ability to use proper judgment in prioritizing work to meet deadlines.

Specific duties include, but are not limited to, the following :

• Open and close cases using NYMatters to docket all necessary information.
• Enter and store documents on computer, enter and retrieve specific data for reports, case tracking system, and other databases.
• Create archives list for closed cases (via our paper management system PAM ).
• Work with other bureaus and regional offices to ensure a smooth transfer of files on appeal.
• Transfer pleadings served upon the Harlem Regional Office to state counsel.
• Maintain logs and other records regarding document preparation.
• Cover the reception desk.
• Answer, screen, and forward calls on constituent and case-related matters.
• Respond to inquiries from the public.
• Perform general office duties as assigned, such as phone duties, copying and faxing.
• Process, screen and deliver incoming bureau mail.
• Prepare, stamp, and deliver outgoing mail.
• Perform other duties as assigned.
30+ days ago