Assistant

Job Description

Job Description

DEPARTMENT : Entertainment Group

SCHEDULE / STATUS : Monday Friday, 9 : 30AM to 5 : 30PM (with overtime flexibility), Full-Time / Non-Exempt

SUPERVISOR : Assigned Attorneys and Human Resources

LOCATION : New York City and Century City

SALARY : The salary range for this position is $80,000 - $90,000 (salary commensurate with experience), plus overtime.

SUMMARY

Founded more than 40 years ago as a boutique law firm servicing the entertainment and arts communities in New York City, Frankfurt Kurnit now provides the highest quality legal services to clients in a wide range of industries and disciplines worldwide.

With leading practices in entertainment, advertising, intellectual property, technology, litigation, corporate & finance, estate planning, charitable organizations, professional responsibility and other areas, The National Law Journal named us to its "Midsize Hot List.

The Legal 500 describes us as an "exemplary practice that well and truly earns its five-star rating." And Chambers USA praises us as top-notch, well-regarded, and highly respected.

Frankfurt Kurnit Klein & Selz has offices in Los Angeles and New York City.

Our Firm, which is consistently ranked by Crain’s as one of New York’s Best Places to Work, is seeking an assistant to support our attorneys with their day-to-day administrative needs.

The ideal candidate will have previous experience working in law firms and a demonstrated proficiency using our Firm’s applications.

This position will report to the assigned attorneys and Human Resources.

PRIMARY JOB FUNCTIONS

• Provide administrative support to assigned attorneys.
• Maintain attorneys’ calendar for meetings, conferences, travel, and other events (domestic and international).
• Assist with booking domestic and international travel arrangement.
• Prepare agendas and schedules for all applicable activities and events.
• Responsible for document production, edits, electronic signatures, and filing (electric and hard copies).
• Enter time in billing system and send invoices to clients.
• Prepare attorney expense reports and process client-related invoices for payment in a timely manner.
• Interact with clients by phone, in-person, or by e-mail. Greet clients and guests.
• Respond and follow up on client requests in a timely manner.
• Assist attorneys with any applicable registrations as requested.
• Prepare client engagement and retainer agreements.
• Perform other related duties as assigned.

SPECIFIC SKILLS, KNOWLEDGE AND ABILITIES REQUIRED

• Strong analytical and critical thinking skills.
• Ability to communicate and interact with attorneys, clients, and staff at all levels.
• Excellent time management and organizational skill with attention to details.
• Ability to plan and manage work under time constraints and high-pressure situations.
• Excellent verbal / written communication skills.
• Able to work independently and follow confidentiality protocols.

EDUCATION AND EXPERIENCE

• Bachelor’s degree required.
• Minimum of 5 years of experience working in law firms.
• Must be proficient with MS Word, Excel and Outlook. Aderant (billing) and ChromeRiver (expenses) are a plus.

Frankfurt Kurnit Klein & Selz offers eligible employees a comprehensive range of benefits, including medical, dental, vision care, life insurance, disability insurance , commuter benefits, flexible spending and retirement plans.

To apply : Direct applicants may apply to this position by clicking Apply below or on the upper right side on this posting.

Your submission must include a resume, writing sample and a cover letter addressed to Oris Diaz, Director of Human Resources.

If you have any questions about this position, please send an e-mail to [email protected].

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.

The duties and responsibilities may change at any time with or without notice.

Frankfurt Kurnit Klein & Selz is committed to providing a diverse work environment free from harassment and discrimination, in which all individuals are treated with respect and dignity.

The Firm is an equal opportunity employer committed to recruiting the most qualified employees and providing them with equal opportunity for advancement in all aspects of employment.

All human resources actions are administered in a manner which will not discriminate against any persons on the basis of age, race, sex, color, creed, religion, national origin, disability, sexual orientation, gender identity, gender expression, marital status, genetic predisposition or carrier status, veteran status, or any other characteristic or trait protected by Federal, State or local law.

The Firm prohibits and will not tolerate any such discrimination or harassment. Further, it is our policy to provide reasonable accommodations to people with disabilities who request such accommodation, consistent with the requirements of the Americans with Disabilities Act.