Administrative Assistant (Banquet Department)

Job Description

Job Description

JOIN OUR BANQUETS TEAM AS THEIR ADMINISTRATIVE ASSISTANT!

Principle Responsibilities & Position Purpose :

This role is directly part of the BANQUETS team in the hotel and working under Banquet Managers and Director of Banquets.

Performs administrative and general office work up to relieve management staff of administrative or clerical detail. Assists in carrying out the responsibilities of the department head as directed

Please scroll all the way down on this Job Description, to see details on where to apply directly.

ESSENTIAL FUNCTIONS

• Ability to communicate effectively in written format and oral presentations
• Ability to multi-tasks and establish priorities
• Ability to maintain organization in a changing environment
• Exhibits initiative, responsibility, flexibility and leadership
• Possess a thorough knowledge of contract administration and office procedures
• Ability to use working knowledge of working environment to meet established goals and objectives
• Make appointments; screen visitors and telephone calls; read and route incoming mail; locate and attach appropriate file or record to correspondence to be answered to by department head;

and compose and route routine correspondence, files and records.

• Prepare confidential reports including periodic statistical reports, attend staff meetings and record minutes.
• Greet and escort visitors and give routine information, within the policy of the facility
• Operate a variety of office machines
• Use judgment in handling complex clerical problems. Perform a variety of clerical duties such as preparing, maintaining, comparing, checking and filing miscellaneous statements, tabulations and reports
• May maintain attendance records.
• May serve as receptionist for department work area.
• Receive data on various phases of facility operations, checking data for accuracy and completeness.
• Classifies and summarizes data according to pre-determined categories
• May prepare summaries in written or typed form.
• Perform other clerical duties incidental to the operation of the department
• Computer skills, fill out various computer-generated forms and documents necessary in the operation of the department

SUPPORTIVE FUNCTIONS

In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by management based upon the particular requirements of the company.

• Maintain an open line of communication between guests, employees and management
• Assist office in any other administrative duties as needed
• Other duties as assigned

OTHER DUTIES

Assimilate into The FLIK Platinum Service culture through understanding, supporting and participating in all elements of FLIK Platinum Service.

Demonstrate working knowledge of the service standards.

Regular attendance in conformance with the standards, which may be established by Flik from time to time, is essential to the successful performance of this position.

SAFETY REQUIREMENTS

OSHA laws require the use of the following Personal Protective Equipment (PPE) when performing work duties that have the potential of risk to your health or safety :

None

Team members will be trained in the proper use and care of assigned PPE. The hotel provides the required PPE. It is your responsibility to report defective, damaged, or lost PPE, or equipment that does not fit properly to your Manager.

ORGANIZATIONAL RELATIONSHIPS

Positions directly reporting to this position (titles) :

None

SPECIFIC JOB KNOWLEDGE, SKILL AND ABILITY

The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation.

• Proficient in the use of Windows based office software including but not limited to Ability to read, write and speak English sufficient to understand and communicate with employees and guests
• Knowledge of computers and typing skills
• HIGHLY PREFERRED TO KNOW : Microsoft Office (Excel, Outlook), Sales Force / Delphi
• Basics in payroll processing

EDUCATION

High school diploma or GED equivalency preferred.

EXPERIENCE

Minimum of two years Administrative Assistant experience. Prior hotel experience a PLUS.

OTHER

Must be detail oriented and a team player. Bilingual is highly preferred (EN / SP).

TO BE CONSIDERED, APPLY DIRETLY ON OUR COMPASS CAREERS PAGE BY COPY / PASTE THIS LINK ON YOUR BROWSER : https : / / jobs.

compassgroupcareers.com / job -invite / 1314466 /

The Benefits working at AT&T Hotel and Conference Center for FLIK / Compass :

• Paid Vacation Days (after 90 days of employment)
• Annual Merit Increases
• 11 Paid Holidays (after 90 days of employment)
• Ride the Bus for Free
• Free Daily Shift Meals
• Lockers & Locker Rooms with Showers
• Discounted Monthly UT Garage Parking
• Discount Gift Shop offerings
• Referral Bonus $

We are owned by UT Austin and managed by Compass Group North America, a diversity growth-oriented organization. Our goal is to improve the quality of work life by using fair and consistent treatment and providing equal growth opportunities for ALL associates.

EOE & AA Employer M / F / D / V.

AT&T Hotel and Conference Center participates in E-Verify. Applicants must have valid and legal work authorization in the United States.

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