Accounts Payable Specialist

Job Description

Job Description

Overview :

The Green & Healthy Homes Initiative (GHHI) is a 501(c)(3) entity with the mission of breaking the link between unhealthy housing and unhealthy families.

GHHI supports housing, environmental health, and energy efficiency services for families in communities nationwide and conducts direct services in Maryland.

GHHI’s delivery model is based on its data-driven philosophy that public and private social investments are optimized, and social program outcomes are maximized when an occupied home's energy, health, and safety needs are addressed comprehensively, efficiently, and simultaneously.

Vision Statement :

Addressing the Social Determinants of Health and Racial Equity Through Healthy Housing.

Mission Statement :

The Green & Healthy Homes Initiative is dedicated to addressing the social determinants of health and the advancement of racial and health equity through the creation of healthy, safe, and energy-efficient homes.

By delivering a standard of excellence in its work, GHHI aims to eradicate the negative health impacts of unhealthy housing and unjust policies for children, seniors, and families to ensure better health, economic, and social outcomes for low-income communities of color.

Our Model :

GHHI effectively integrates funding from private and public sources to deliver results for low-income residents.

GHHI Delivers :

• Government innovation in service delivery and cost savings.
• Measurable improvements in health, economic, and social outcomes for children and families.
• Development of community-based green jobs and social enterprise.
• Healthy, safe, stable, and affordable homes.
• Increased family economic security, including wealth retention and reduced family displacement.

Job Summary :

As an Accounts Payable Specialist, you will manage and maintain the general ledger, ensure accurate financial records, and support month-end and year-end closing processes.

The position requires strong attention to detail, analytical skills, and a solid understanding of accounting principles and practices.

Specific Responsibilities Include (but are not limited to) :

General Ledger Maintenance :

• Maintain and balance general ledger accounts by verifying, allocating, posting, reconciling activity, and resolving discrepancies.
• Maintain records of fixed assets, including acquisition, depreciation, and disposal.
• Records journal entries related to expenses, prepaid, and grants. Ensure all entries are prepared following generally accepted accounting principles or other specific guidelines and substantiate financial transactions with supporting documentation.
• Perform monthly bank reconciliations to ensure cash balance accuracy and identify discrepancies. Investigate and resolve differences between the general ledger and bank statements.

Expense Management :

• Receive and review vendor invoices, verifying accuracy, completeness, and adherence to GHHI policies.
• Prepare and process vendor payments, including checks, electronic transfers, and online payment systems. Ensure payments are made accurately and on time while complying with vendor payment terms.
• Maintain vendor records, including contact information, payment terms, and tax information. Establish and maintain positive relationships with vendors, promptly addressing inquiries and resolving payment-related issues.
• Review and process employee expense reports, ensuring compliance with company policies. Verify receipts, reconcile corporate credit card statements, and process reimbursements accurately and promptly.
• Analyzes trends of expenses and inquiries of department leaders to ensure expenses are properly recorded monthly.

Payroll Processing :

• Collaborate with the HR department to process payroll accurately and promptly.
• Calculate wages, deductions, and taxes, and maintain employee payroll records.
• Reconcile payroll records with general ledger accounts to ensure accuracy and proper allocation of payroll-related expenses.

Investigate and resolve any discrepancies identified during the reconciliation process.

Other Duties :

• Support the annual financial and grant audit process by providing necessary documentation and information to auditors. Ensure compliance with accounting standards, regulations, and reporting requirements.
• Assist in mapping, developing, and refining internal controls, including automated controls.
• Identify improved ways to use system functionality to automate routine tasks and reporting.
• Collaborate with other departments to gather and provide financial information, support budgeting and forecasting processes, and contribute to overall financial planning and strategy.

Minimum Requirements :

• Bachelor’s Degree in Accounting and or Finance.
• 3+ years of experience in reconciling general ledger account balances and preparing financial statements in a non-profit setting.
• Sound knowledge of accounting software, preferably Intuit QuickBooks.
• Effective problem-solving, critical thinking, and systems evaluation skills.
• Strong interpersonal and communications skills (oral and written).
• A strong service orientation to colleagues.
• Experience filing Form 990, OMB A-133 single audit, OMB A -122, and federal compliance assurance.
• Must have a valid driver’s license and reliable transportation.

Additional Information :

The salary for this position is set at $75,000 per year and is non-negotiable. This compensation reflects our commitment to equity, transparency, and consistency across our team.

In addition to a competitive salary, we offer a comprehensive benefits package that includes :

• Health, Dental, Vision insurance, and HRA
• 403(b) Retirement Plan
• Paid time off (vacation, sick leave, and holidays)
• Short-and Long-Term Disability

This is a full-time, exempt position based in our Baltimore, Maryland office. The Green & Healthy Homes Initiative is an Equal Employment Opportunity (EEO) employer and a drug free workplace.

GHHI does not discriminate on the basis of race, color, national origin, religion, gender, age, veteran status, political affiliation, sexual orientation, gender identity, marital status or disability (in compliance with the Americans with Disabilities Act) with respect to employment opportunities.

GHHI has a deep commitment to racial, gender and ethnic diversity and seeks applications from all qualified persons.