Powerful Partnerships. Standout Solutions.
Stevens & Lee is a full-service law firm with approximately 195 attorneys in 16 offices in Pennsylvania, New Jersey, NYC, Boston, and Wilmington DE.
We provide services to a wide range of business clients from lower middle-market to Fortune 500 companies on a regional and national basis.
The law firm is part of The Stevens & Lee Companies, a diversified professional services firm with synergistic lines of business, including an investment bank and other complementary financial and consulting services organizations.
Job Overview
At Stevens & Lee, the Legal Assistant plays a vital role as an administrative team member supporting a group of attorneys with the shared goal of providing exceptional service to our valued clients.
The Legal Assistant is multi-dimensional position drawing upon a variety of skills and competencies, best suited for an organized, self-starter who enjoys assuming responsibility and learning new things.
Primary Responsibilities
- Submit Conflict Checks, open new client matters and create New Business Memos as directed by attorneys.
- Work with various court systems processing paperwork and e-filings, running docket reports, and maintaining docket search charts.
- Partner with the firm’s Finance Department to produce monthly attorney billing; process and submit check requests and complete attorney expense reports.
- Draft legal documents, prepare letters, correspondence, reports, and presentations as needed; proofread and ensure accuracy of all materials.
- Make redactions, conduct bates numbering, and compile document productions.
- Assist with litigation by preparing for court hearings, scheduling depositions, assembling binders and exhibits.
- Coordinate attorney calendars, set-up meetings, conference calls, and make travel arrangements.
- Manage all incoming and outgoing U.S., certified and Fed-Ex mail per attorney request.
- Welcome clients and greet visitors with a helpful, positive, and professional attitude.
- Answer direct-line phone calls in a professional manner and route as necessary.
- Work as a team with other law firm support personnel to ensure all tasks and assignments have been completed.
Skills & Competencies
- Ability to communicate professionally and interact effectively with all levels of personnel.
- Excellent client service skills and ability to work on multiple matters simultaneously in an organized manner and under minimal supervision.
- Flexibility and ability to respond quickly and positively to shifting demands.
- Ability to work under pressure to meet strict deadlines.
Qualifications
- Bachelor's degree or equivalent relevant work experience
- Minimum of three years of experience as a legal assistant at a law firm, professional services firm, or corporation
- Proficiency in Windows-based software and Microsoft Office Suite, including Word, PowerPoint, Excel, and Outlook
- Exceptional computer skills with the ability to learn new software applications quickly.