Top Performing Administrative Assistant and Office Marketing Manager

Job Description

Job Description

Benefits / Perks

• Competitive Compensation
• Paid Time Off
• Career Growth Opportunities

Job Summary

Are you an administrative dynamo? Do you thrive in a fast-paced environment where your organizational skills are put to the test daily?

If so, we want you on our team! At Maaco Pflugerville, we believe that the backbone of any successful organization lies in its administrative support.

That's why we're on the lookout for a talented and dedicated individual to fill the role of Administrative Assistant / Office Marketing Manager.

This is an opportunity to become an integral part of our team, contributing to our success and growth every step of the way.

In this role, you will provide support to our executives and employees, ensuring they have all the information and resources they need to perform their best.

Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence.

You will also be communicating with our customers about their vehicles so you are expected to be welcoming and energetic and grateful to customers for doing business with us.

You will manage our business google profile and track our 5-star reviews. You will be taking daily pictures documenting the progress of each vehicle and organizing these pictures on our Amazon Photos repository.

You will be responsible for using these pictures to post on social media sites like Instagram, Facebook and Google Reviews photos.

You will maintain the front office to make customers feel welcome by keeping the area tidy and organized. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.

Responsibilities (What you will do)

• Efficiently Manage Office Operations : From coordinating meetings to handling correspondence, you'll be the go-to person for keeping our office running smoothly.
• Provide Stellar Administrative Support : You'll handle a wide range of administrative tasks, from scheduling appointments to preparing reports, ensuring that our team stays focused and productive.
• Be the Face of the Company : As the first point of contact for clients, visitors, and vendors, you'll represent our company with professionalism and courtesy.
• Support Executive Team : You'll assist our executives with various tasks, providing them with the support they need to excel in their roles.
• Communicate with customers about their vehicles
• Manage Google Profile and track google reviews
• Take daily pictures of progress on vehicles
• Manage photo repository on Amazon
• Manage social media profiles on Instagram, Facebook and google and schedule daily, weekly and monthly posts
• Answer incoming phone calls and route them to the appropriate person
• Schedule appointments and maintain a calendar
• Organize meetings and take accurate minutes
• Write emails, memos, and letters and distribute them appropriately
• Contribute to company reports
• Maintain an organized filing system
• Develop, update, and maintain relevant office procedures.
• Keep front office tidy and organized so customers feel welcome when they walk in.

Qualifications (What we are looking for)

• Proven Track Record : We're seeking candidates who have a demonstrated history of excellence in administrative roles, with a track record of delivering top-notch support.
• Exceptional Organizational Skills : The ability to juggle multiple tasks, prioritize effectively, and stay organized in a fast-paced environment is essential.
• Strong Communication Skills : Clear and concise communication is key in this role, whether you're drafting emails, answering phone calls, or interacting with colleagues.
• Problem-Solving Abilities : We need someone who can think on their feet and find creative solutions to challenges as they arise.
• Team Player Mentality : Collaboration is at the heart of what we do, so we're looking for someone who thrives in a team-oriented environment and is willing to pitch in wherever needed.
• Motivated and outgoing
• High school diploma / GED required, Associates degree or administrative training is preferred
• Previous experience as an Administrative Assistant or in a similar position
• Familiarity with standard office equipment such as printers and fax machines
• Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint
• Highly organized with excellent time management skills and the ability to prioritize projects

Why Join Us :

• Dynamic Work Environment : You'll be part of a dynamic team that values innovation, collaboration, and continuous improvement.
• Opportunities for Growth : We're committed to helping our employees grow and develop in their careers, offering training and advancement opportunities along the way.
• Competitive Compensation : In addition to a competitive salary, we offer a comprehensive benefits package and perks that reward your hard work and dedication.

If you're ready to take your administrative career to the next level and make a meaningful impact with a company that values your skills and contributions, we want to hear from you! Apply now to join our team as an Administrative Assistant / Office Manager and be a part of something extraordinary.