Administrative Coordinator

Posting Summary

Rutgers University-Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking an Administrative Coordinator.

Reporting to the Business Manager, this Administrative Coordinator services as the office manager and first point-of-contact for the Dean’s Office of the School of Arts and Sciences-Newark.

This position is responsible for and not limited to the following :

• Manages office operations.
• Identifies opportunities for process improvement and for using technology to streamline workflows for the office.
• Provides administrative support to academic leadership.
• Ensures a professional and welcoming environment.
• Provides administrative and operational support to SASN committees.

Position Status Full Time Hours Per Week Daily Work Shift Day Work Arrangement Consistent with the current application of Rutgers Policy 60.

3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.

3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date.

Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System.

Additional information may be found at . FLSA Nonexempt Grade 04 Position Salary Annual Minimum Salary 57356.00 Annual Mid Range Salary 71372.

00 Annual Maximum Salary 85388.00 Standard Hours 37.50 Union Description URA-AFT Administrative Payroll Designation PeopleSoft Benefits Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to .

Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP Qualifications Minimum Education and Experience

• Requires a bachelor’s degree or an equivalent combination of education and / or experience that demonstrates knowledge and understanding of office administration.
• Also requires a minimum of two years relevant experience in an administrative function.

Certifications / Licenses Required Knowledge, Skills, and Abilities

Requires excellent communication and organizational skills; the ability to integrate multiple sources of information; strong decision-making and problem-solving skills;

a desire for and a commitment to continuous learning; and the ability to adapt to a changing environment and to handle multiple priorities simultaneously.

Preferred Qualifications Equipment Utilized

Position regularly uses MS Office Suite, SharePoint, Cornerstone, SASN appointments system, ROCS, HCM, E-Verify, Box, and knows or will learn any and all systems RU uses for information management;

virtual meetings, expense reimbursement, time keeping, telephones, payroll, facilities and space scheduling and management, event management, website and social media maintenance and updates, and all equipment, software, and specialized materials needed to support the effective and efficient performance of this position now and in the future.

Physical Demands and Work Environment

High profile, fast-paced, stakeholder-focused, highly confidential, team environment.

Special Conditions