Administrative Assistant

Argonne National Laboratory is inviting applications for the position of Administrative Assistant within the Computing, Environment and Life Sciences directorate.

In this role you will :

• Provide administrative support to staff of one or more groups within a division and / or directorate.
• Perform a wide range of administrative support activities of a highly responsible and / or confidential nature to maximize the day-to-day efficiency and effectiveness of operations within their assigned area.
• Exercise independent judgement and discretion in addressing identified priorities, meeting deadlines, and finalizing tasks with accuracy and completeness.
• Act as the administrative focal point for the exchange of essential information between the groups they support, and other internal and external organizations.
• Coordinate all staff requests related to travel, meetings, workshops, publications, etc.
• Work in a collaborative, team environment with other administrative support staff.
• Provide back-up to other administrative assistants across the directorate as needed.
• Assignments may include researching, compiling, tracking, and analyzing data and information from multiple sources, organizing, coordinating, and scheduling tours, meetings, and workshops
• Preparing complex international and domestic travel plans and expense reports, preparing correspondence and reports, filing and coordinating calendars.
• May utilize various types of software to compile and generate reports, spreadsheets, statistics, timelines, tables, graphs, correspondence and presentations.
• May recommend processes to enhance workflow.
• Provides data and information to others on functional unit processes and procedures.
• Requires a broad working knowledge of departmental and laboratory practice.

Position Requirements

• Effective organizational and time management skills including the ability to prioritize, organize and handle multiple assignments simultaneously in a fast paced environment, while being detail oriented and using sound independent judgment to accomplish tasks.
• Ability to work successfully in a team environment and collaborate with peers.
• Skill and the ability to work on multiple concurrent projects in a fast-paced environment.
• Skill in discerning, judging the magnitude of, and taking or recommending appropriate action on non-routine, sensitive issues or matters that require attention.
• Must have considerable ability to proactively identify issues, investigate, and recommend solutions.
• Ability to think quickly and problem-solve when managing difficult situations.
• Comprehensive knowledge of administrative support and office practices including experience supporting senior level executives.
• Knowledge, skills, and experience, including using advanced features in editing documents, with Microsoft Office Suite (Word, Excel, and PowerPoint) and Adobe Acrobat.
• Effective interpersonal and communication skills required to interact effectively, tactfully and discreetly with all internal / external contacts and to develop effective working relationships.
• Capability to manage, lead and provide direction for special event activities.
• Skills in arranging and coordinating meetings, workshops, conferences onsite visits, and both managing complex domestic and international travel.
• Ability to adapt to new procedures and technology.
• Ability to work under minimum supervision and meet deadlines with accuracy and completeness.
• Ability to use numerous business process systems and tools.
• Knowledge of good office practices, office equipment operations, including electronic mail systems, electronic data management, and MAC and / or PC computers.
• Knowledge of Web development tools and techniques and use of Web Forms, and publication of dynamic web content.
• SA3 : High school and 8+ years of experience, or equivalent.
• Ability to model Argonne’s Core Values : Impact, Safety, Respect, Integrity, and Teamwork.

This job description documents the general nature of work but is not intended to be a comprehensive list of all activities, duties and responsibilities required of job incumbent.

Consequently, job incumbent may be required to perform other duties as assigned.

Job Family

Support Administrative (SA)

Job Profile

Administrative Support 3

Worker Type

Regular

Time Type

Full time