Supply Chain Inventory Planner, Full Time, Days

Job Description

Be a part of a world-class academic healthcare system, UChicago Medicine Ingalls Memorial Hospital as an Supply Chain Inventory Planner.

This position is a 100% onsite opportunity . You will need to be based in the greater Chicagoland area.

This position will use lean management techniques to plan, requisition, expedite urgent orders and manage issues in regards to the flow of supplies.

Communicates across all levels of management including Nursing and Ambulatory sites. Communicates with vendors regarding any supply chain related issues, including but not limited to, expiration tracking / mitigation, cycle counting, annual physical inventory, par level analysis, product trials / conversions / discontinuations, backorder management, preference card management, storage location flow and overall organization.

Conducts audit processes as required. Prepares, monitors, and coordinates all inventory status reports and takes a proactive approach to supply shortages, stock outs, and cost savings analysis.

Performs research and data analysis to monitor and ensure Key Performance Indicators are meeting performance objectives.

Works closely with all areas of Supply Chain on adding new items to inventory and optimizes inventory levels accordingly.

Act as a mentor and a coach to other team members.

Essential Job Functions

Responsible for planning, ordering, receiving and stocking of asset and expensed inventory for specified areas of responsibility.

Responsible for providing analysis on usage, availability and cost effectiveness.

Responsible for entire analysis of inventory including but not limited to : Low Stock, Out of Stock, future expiring, and open order reconciliation.

Works with vendors to prevent stock-outs and assists in identifying appropriate substitute for backordered items. Communicates with Nursing, Ambulatory, and supply chain staff in regards to current stock levels, ordering, case schedule, backorders, product trials, and sub item issues.

Provides detailed root cause analysis using 5 why, A3 and Plan / Do / Check / Act (PDCA) methodology.

Facilitates relationships with service specific vendors relating to communication of expiring items, consignment reconciliation, assisting in periodic cycle counts, model number updates, discontinued products, product trials, and any other duties assigned by manager.

Work closely with Supply Chain Sourcing team to provide data for updating supplier performance score cards

Responsible for all inventory management decisions including additions, changes, deletes, and par level analysis. Responsible for quarterly par reviews, highlighting detailed cost impact and savings, both short and long term.

Provides data and feedback to clinicians on supply consumption and par level optimization, including preference card recommendations where applicable.

Demonstrates ability to work closely with administrative and clinical area management to implement supply replenishment method as needed to ensure all clinical supply needs are being met while optimizing on hand inventory values.

Leads project management for all optimization within : process mapping, location design, and plan for every part (PFEP).

Responsible for project timeline, milestones, and achieving objectives. Presents on Process improvement activities and / or status updates to team and leadership (Managers, Directors, and VP).

Support / Engage in respective monthly VAT meetings, continuously identify new opportunities, and hold ourselves and stakeholders jointly responsible for driving towards goals.

Responsible for the flow, cleanliness (5S) and overall organization of inventory areas and other product storage locations.

Including but not limited to, standardization of locations, labeling of all racks and items, rotation of stock (expiration tracking), cleaning racks and bins as necessary.

Responsible for understanding / employing all lean methodology and participates / facilitates in Kaizen events.

Presents themselves as a leader within the department. Responsible for training, coaching, onboarding and dissemination of best practices amongst the inventory planner team.

Works closely with Supervisor and Manager in staffing planning, process improvement planning. Performs peer audits of stocking areas according to established auditing procedures.

Performs Weekly 5 S audits. Back up for reporting Supervisor and works closely with their direct reports.

• Lead Supply Chain process improvement activities and events using appropriate tools and techniques such as 5S, Standard Work, managing for Daily Improvement, Value Stream / Process Flow Mapping and Pull System / Kanban.
• Performs other duties as assigned.

Required Qualifications

• Bachelor’s Degree or equivalent work experience required. In lieu of degree; 18+months as an Inventory Planner with our organization or 6yrs of previous experience in supply chain.
• Requires high level of adaptability and interpersonal skills
• Demonstrates an understanding of Lean, LUM and JIT methodologies
• Ability to communicate with impact to deliver key messages to stake holders.
• Proficient in Microsoft Office programs
• Ability to work in a stressful setting while providing excellent customer service and patient satisfaction

Position Details

• Job Type / FTE : Full Time (1.0FTE)
• Shift : Days
• Location : Harvey, IL - Ingalls Memorial Hospital
• Unit / Department : Supply Chain - Inventory Management Med / Surg
• CBA Code : Non-Union

Why Join Us

For nearly a century UChicago Medicine Ingalls Memorial has pioneered sophisticated clinical care and developed the area's most convenient network of comprehensive outpatient centers, all dedicated to improving the health and wellbeing of the community.

Now, partnered with UChicago Medicine, we have expanded our network of expert physicians, convenient facilities and scope of service to speed your healing process and help navigate your path to wellness.

A skilled Medical Staff and talented employees dedicated to prevention, diagnosis, treatment and rehabilitation of illness and injury provide a firm foundation for our reputation for quality.

To accomplish this, we need employees with passion, talent and commitment with patients and with each other. We’re in this together : working to advance medical innovation, serve the health needs of the community, and move our collective knowledge forward.

If you’d like to add enriching human life to your profile, UChicago Medicine Ingalls Memorial is for you. Here at Ingalls, we’re doing work that really matters. Join us!

UChicago Medicine Ingalls Memorial is growing; discover how you can be a part of this pursuit of excellence at : Ingalls Career Opportunities.

UChicago Medicine Ingalls Memorial is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, ethnicity, ancestry, sex, sexual orientation, gender identity, marital status, civil union status, parental status, religion, national origin, age, disability, veteran status and other legally protected characteristics.

Must comply with UChicago Medicine Ingalls Memorial's COVID-19 Vaccination requirement as a condition of employment. If you have already received the vaccination, you must provide proof as part of the pre-employment process.

This is in addition to your compliance with the Flu Vaccination requirement as well. Medical and religious exemptions will be considered consistent with applicable law.

Lastly, a pre-employment physical, drug screening, and background check are also required for all employees prior to hire.