Engineering Projects Coordinator

Job Description

Job Description

George Fox University's College of Engineering is seeking a highly-motivated and organized individual to join their team as an Engineering Projects Coordinator.

About the Job :

This position will play a key role in coordinating engineering projects within the College of Engineering. The Engineering Projects Coordinator will manage key workflow processes necessary for the successful functioning of student project teams in support of the mission, strategy, and goals of the College of Engineering.

This role will coordinate detailed purchasing, budgeting, materials shipping, receiving, distribution, accounting and reconciliation for 40-50 student project teams (servant engineering and senior design) composed of 5-7 students and 1-2 faculty.

They will manage 25-30 course project teams, laboratory equipment and Maker Hub space materials / equipment and instrumentation requests.

In addition, the individual in this position will coordinate and collaborate with the Departments of Mechanical, Biomedical, Civil, Electrical and Computer Engineering, as well as the Maker Hub space for all project-based events.

Stakeholders for the Engineering Projects Coordinator will include students ( 350 engineering and computer science majors), 20 faculty, 3 Maker Hub staff, 10-25 adjunct faculty, 20-25 NGOs and / or project clients, and 20-25 industry sponsors / partners.

Job responsibilities include, but are not limited to :

• Coordinating projects communication and work-flow coordination, interfacing with faculty, students and industry representatives.
• Coordinating purchasing responsibility for student / team projects as well as course materials, Maker Hub, lab equipment and project supplies requested by faculty.
• Distributing and reconciling purchases to faculty and student project teams.
• Maintaining and executing accurate and timely project work-flow processes for all project team purchases.
• Recording and retaining all Senior Design project team purchasing activity, and processing reconciliation with industry sponsors.
• Coordinating Senior Design team project sponsorship communiques with all industry partners.
• Setting up and maintaining the budget tracking system, Project log, Master Purchase log, and Team Project Dashboards for the academic year.
• Processing requisitions, PO system and credit card reconciliation.
• Coordinating departmental faculty budget requests, preparing and submitting reports to the College of Engineering Dean for approvals.
• Setting up and monitoring individual approved project budgets in the purchasing system.
• Utilizing office and web-based software to facilitate communications with students, staff, faculty and industry partners.
• Processing data acquisition and entry on ASEE annual survey report.
• Populating faculty schedules in the Google calendar.
• Running monthly department budget reports and populating spreadsheet with data for the College of Engineering Dean.
• Distributing, maintaining, and reporting of petty cash.
• Completing various special projects for CENG as assigned.
• Communicating effectively and courteously with others, including employees, students, and the public, in a spirit of teamwork, respect and customer service.
• By actions, words, and lifestyle, be a Christian role model to students, whether through casual contact or in a formal supervisory role.
• Demonstrating awareness, respect, and appreciation for diversity of culture, background, race, sex, political views, expressions of faith, etc.

and works well with a variety of people.

Other duties as assigned.

We're looking for candidates who have :

• 2 years of professional administrative support experience.
• Strong book-keeping skills.
• Excellent interpersonal and communication skills.
• Strong attention to detail composing, typing, and proofing materials, establishing priorities, and meeting deadlines in a timely manner.
• High level of initiative and ability to work independently as well as enthusiastic about working in a collaborative environment with students and external stakeholders.
• Demonstrated analytical and problem-solving skills.
• Proven project management, planning and organizational skills.
• Superior oral and written communication skills and outstanding service orientation.
• Demonstrated computer proficiency including Google platform, Microsoft Office Suite (word processing and Excel), email, internet, data base, web, etc.
• Proven track record of discretion and integrity in maintaining confidentiality.
• A personal commitment to Jesus Christ and express their Christian testimony in a church. In addition, employees agree to live in agreement with the Community Lifestyle Statement and affirm the theological commitments expressed in the Statement of Faith.

Preference will be given to those who have the following attributes :

Bachelor's degree or further education.

Job information :

• Annual Schedule :
• 27 hours per week - August 15th through May 14th
• 10 hours per week - May 15th through August 14th
• Primary Work Location : Newberg Campus
• Working Conditions : Physical requirements are those of a normal office environment
• Supervisor : Executive Dean, Industrial Enterprise

George Fox University has been transforming student's lives for over 125 years. We are a Christ-centered community that prepares students spiritually, academically, and professionally to think with clarity, act with integrity, and serve with passion.

Our vision is to be the Christian university of choice known for empowering students to achieve exceptional life outcomes.

We put students first, with Christ at the center of our work, embracing change in order to improve. We are looking for enthusiastic candidates to join us in creating transformational experiences for our students.

Being a part of our community means a commitment to faith and to a lifestyle that is consistent with the university's mission as described in the Statement of Faith and Community Lifestyle Statement on our website.

As a Christ-centered community, George Fox University is an institution that values diversity as an essential dimension of God's design for human communities.

In seeking to become a more inclusive community, we especially encourage applications from women and candidates from racial and ethnic backgrounds that are underrepresented in our community.

What is most appealing about working at George Fox University?

• Faith-friendly : Our culture is unique for higher education. At George Fox you can pursue academic excellence while integrating scriptures, praying with staff members and students at work, and helping to make an impact on the world in a way that promotes Christian values.
• Unapologetically Christian : As a university, we have an enduring commitment to Christ, his kingdom and the truth of God's Word.
• Live out your calling : You are able to use your God-given talents and abilities while having a profound influence on students as they deepen their relationship with Jesus Christ.
• Equip students for kingdom work : You can be a part of helping students discover their callings, at which they will be able to glorify the kingdom of God just as they have seen you do.

For your personal well-being we offer :

• A strong Christian vision and mission-led organization with opportunities for your growth and contributions.
• Wonderful Christian peers and a vibrant student population.
• A beautiful and peaceful campus environment with areas to walk and coffee shops and restaurants close by.
• Free Fitness Center membership.
• Free parking.
• Rich employee benefit package.

Application Procedures - kindly apply only through this website

When completing the online application, please upload the following as Word or .pdf documents in the section marked Letter of Interest and Curriculum Vitae or Resume :

• Letter of Interest
• Curriculum Vitae (CV) or Resume
• Other supporting materials may be requested at a later stage of the review process.

Interested applicants are encouraged to apply immediately as review of applications will begin immediately and continue until the position is filled.

We invite you to Be Known at Oregon's largest private and nationally recognized Christian University!

This position is subject to close at any time, regardless of the date on the posting.

Have questions or need assistance with our application process? Contact [email protected]

Equal Employment Opportunity Policy

The university is an equal-opportunity employer. Every employee has the right to work in surroundings free from all forms of unlawful discrimination.

It is our policy to make decisions about applicants and employees without regard to sex, age, race, color, marital status, national origin, disability, veteran status, or any other status to the extent prohibited by applicable local, state, or federal law.

This prohibition applies not only to the recruiting and hiring process but to all facets of the employment relationship, including promotion, pay, training, classification, performance reviews, discipline, and termination.

George Fox is owned by the Northwest Yearly Meeting of Friends Church and its mission is distinctly Christian. Employees are required to agree with and abide by the university's faith statement and its statement of community responsibilities.

Within the context of this agreement and commitment, employment opportunities are otherwise available to all persons on the basis of their experience and skills.

In the recruiting process, the university may make special effort to solicit applicants from underrepresented groups. This is done as an affirmative step to increase the representation of these populations in the university's workforce to better match their availability in the labor market.

Hiring decisions are based on the applicants' qualifications as they relate to the needs of the position.