Dispatcher

Job Description

Job Description

Dispatcher – Travel and Logistics Coordinator

We are seeking a reliable and detail-oriented Dispatcher to coordinate travel arrangements, manage communication with field teams, and provide logistical support outside regular business hours.

Key Responsibilities :

• Book Flights and Hotels : Arrange air travel and hotel accommodations for field employees, ensuring bookings are efficient and cost-effective.
• Hotel Reservations via CLC : Make and manage hotel bookings using the CLC lodging system. Ensure reservations align with company policy and are confirmed promptly.
• Change Management : Make last-minute adjustments to hotel or flight bookings as needed. Must be available after business hours to accommodate schedule changes and field emergencies.
• Phone Communication : Handle incoming calls from team leaders and field managers, providing real-time support, updates, and instructions.
• Expense Categorization : Accurately categorize and document flight and hotel transactions in Expensify for accounting purposes.
• Invoice Management : Save all invoices in the designated OneDrive folder and maintain an Excel tracking list for organized recordkeeping.
• Coordination : Maintain communication with HR and project managers to ensure all logistics align with staffing schedules and job site demands.

Requirements :