Coordinator, Contracts

Job Profile Summary

Under limited supervision, coordinate the contract process for all goods and services for the Procurement Department, including contract renewals, amendments, vendor contract assignments assessment and makes end-user recommendation for College approval, Purchase Order non-standard terms and conditions review / guidance to end-user and compliance.

Responsibilities include coordinating the preparation, review, and administration of contracts through all stages of the contracting process, clearly defining the College's short and long-term business objectives, and providing precision and objectivity in assisting with contract administration.

Coordinates, reviews, analyzes and provides guidance on contract amendments, and Purchase Order non-standard terms. Conducts vendor negotiations.

This position must have the demonstrated ability to understand public procurement, together with the ability to understand and comply with key elements of statutory legislation and regulations under which the College operates.

Minimum Education :

• Bachelor's degree in business, paralegal studies or related field required.
• An equivalent combination of experience and education may be considered.

Minimum Experience / Training :

Six years of related experience

Essential Function :

• Daily - 20% : Coordinates the Procurement contracts process in relation to goods and services; ensure attention to detail and accuracy.
• Daily - 20% : Organizes, maintains and electronically tracks all contracts and related documents. Tracks the progress of contracts against established deadlines.

Manages the College's repository of contracts.

Daily - 15% : Assists the Contract Negotiator and AVP with contract preparation. Coordinates, reviews, analyzes and provides guidance on contract amendments, and Purchase Order non-standard terms.

Conducts vendor negotiations.

• Daily - 15% : Provides system administration and maintenance of the College contract tracking and management system; ensures system accuracy.
• Daily - 5% : Assists procurement Contract Negotiator with contract and compliance issues. Provides support for issue resolution.
• Weekly - 5% : Prepares draft documents as necessary (i.e., approval documents, notices, termination letters, letters of acceptance, cover letters).
• Monthly - 5% : Leverages technology and develops processes to maximize efficiency, cost savings, and reduce liability exposure.
• Other - 5% : Coordinates complex special projects as assigned.
• Monthly - 5% : Participates in any other relevant / appropriate training programs as requested by the College.
• Other - 5% : Performs related duties as assigned.

Knowledge, Skills and Abilities :

• In-depth functional knowledge and expertise in area of specialization and general knowledge of related areas in the College
• Ability to perform complex administrative analysis with only general supervision
• Strong diagnostic, analytical and problem-solving skills
• Excellent coordination and communication skills used appropriately influence the decision-making of individuals and groups at all levels in the College
• Ability to plan and manage own work flow, priorities and results accomplishment
• Requires the ability to present and disseminate data to various levels
• Requires advanced knowledge of computerized systems and operating environments i.e. Microsoft Office Products and specialized computer systems
• Ability to interact and effectively communicate with a diverse employee and student population

Competencies : Respect for Others

Respect for Others

Demonstrates respect for team members and constituents by valuing their contributions toward the goals of the work unit and the College.

Maintains professionalism and contributes to a cohesive work environment.

Teamwork

Cooperates and collaborates with individuals and groups that support the mission and values of the College.

Works effectively with all individuals and contributes to a positive environment by working with a diverse population of , faculty, staff and external constituents.

Contributes to an inclusive, respectful, and empowering working environment that welcomes varying perspectives.

Flexibility & Adaptability

Adapts one's approach as situations in the work environment change. Supports change based on the environmental needs, emerging technologies, and system upgrades.

Technical Expertise

Effectively applies concepts, theories, methods, tools, techniques, and expertise in area of discipline (i.e. HR, Finance, Student Affairs, etc.)

Continuous Improvement & Learning

Actively develops one's own skills and explores opportunities for personal learning and continuous development within the job's functionality and in support of the goals and mission of department, division and the College.

Job Title

Coordinator, Contracts

Position Number

P0005762

Job Status

Full time Regular

Department

Business Services

Location

Willis Holcombe Center

Pay Grade

Salary

$52,900 - $62,158 (Salary rate commensurate with education and experience)

Work Shift

Work Schedule

Monday - Friday / Weekends / Varies

Hours Per Week

Posting End Date

Open Until Filled

Comments

To be considered for this position, a completed online employment application form along with a resume are required.

Designated Essential Personnel

FLSA Status

Exempt

Position Classification

Professional Technical Staff (PTS)

Special Instructions to Applicant :

For positions requiring a degree, the official transcripts are required upon hire. An unofficial copy of the degree / transcript is acceptable during the application process and must be attached to the online application.

If unable to attach the documentation, please email document to [email protected] or fax to 954-201-7612, stating clearly the position name(s) and position number(s) the transcript is to be attached to.

Foreign Transcript : Transcripts issued outside of the United States require a equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA.

This report must be attached with the application and submitted by the application deadline. All required documentation must be received on or before the job posting end date.

Please note that multiple documents can be uploaded in the "Resume / CV / Transcript / License / Certification" section of the application

Please refer to link with the instructions on how to submit an application with multiple documents. https : / / www.broward.

edu / jobs / docs / tutorial external applicant broward college.pdf.

Employment is contingent upon successful completion of the required background screening process.

Broward College uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 Form and provide documentation of your identity for employment purposes.

Diversity and Inclusion are a priority at Broward College

Broward College is an equal opportunity employer and strongly encourages applications from eligible veterans and spouses of veterans, underrepresented groups, including minorities, women, and persons with disabilities.

The College does not discriminate on the basis of age, color, disability, gender identity, genetic information, national origin, race, religion, sexual orientation or any other legally protected classification.

For inquiries regarding Title IX and the college's non-discrimination policies, contact the Vice President for Talent and Culture at 954-201-7449, Broward College, 6400 NW 6th Way, Fort Lauderdale, FL 33309.

Applicants needing a reasonable accommodation with the application process, please contact the Talent and Culture Department at [email protected].

Disclaimer

The intent of this description is to illustrate the types of duties and responsibilities that will be required of positions given this title and should not be interpreted of describe all the specific duties and responsibilities that may be required in any particular position.

Directly related education / experience beyond the minimum stated may be substituted where appropriate at the discretion of the Appointing Authority.

Broward College reserves the right to revise or change job duties, job hours, and responsibilities.