OFFICE SERVICES SUPERVISOR I (TYPING)

Job Description and Duties

Plan, assign, organize, and review work of the clerical staff. Provide general support to the Area Commander, and assist in hiring and training of new clerical staff.

Develop and implement new clerical procedures and cross trains clerical staff. Prepare annual Performance Evaluation for clerical staff.

Prepare or supervise the preparation of, all required monthly, quarterly, and annual reports on a timely basis. Review and edit documents for completeness, grammar, and accuracy.

Maintain and process all non-uniformed timekeeping, as well as uniformed timekeeping, to ensure FLSA and Pay Period deadlines for entry are met.

Review and distribute all incoming mail. Maintains petty cash fund and act as Petty Cash Custodian. Review manual revisions, distribute as required, advise clerical of pertinent changes.

File or delegate filing of all manual revisions. Maintain all records and files required for invoices and purchase orders.

Maintain general files and adhere to required purging. Process or supervise processing of inventory and requisitions, and all office supplies and forms quarterly.

Maintain files and reports on locally produced forms. Type and process personnel complaints and adverse actions. Transcribe, type and process letters and reports as required.

Maintain credit card log and prepare statements for processing. Prepare weekly transmittal of funds.Maintain personnel and medical / injury files for all employees.

Assist the commander with all reports relating to personnel complaints and punitive action matters. Process all health, dental and vision benefits forms.

Prepare all reports related to industrial injuries and / or departmental vehicle accidents. Prepare and log travel advances and travel expense claims.

Distribute all monthly and overtime warrants. Operate and monitor equipment. Inform and train clerical staff on MIS requirements and procedures as they occur.

Assure proper security and data entry. Obtain driver license and registration information as required.

You will find additional information about the job in the .

Working Conditions

Fast paced, air conditioned clerical office with consistent face-to-face and telephonic contact with the public and uniformed law enforcement officers.

Assigned work space in public view, close proximity to special duty officers and Area administration.

Special Requirements

The position(s) require(s) a Background Investigation be cleared prior to being hired.

California State Civil Service Employee Benefits Summary Benefit Description Additional Information New Employee Benefits Orientation Page

Summary review of benefits available to you as a new State Civil Service employee. State Civil Service Act

Review the benefits and protections provided to State Civil Service employees through the State Civil Service Act.

Salaries and Civil Service Pay Scales

Information regarding salary ranges for State Civil Service employees, as well as the Civil Service Pay Scales, the official salaries for all state jobs.

Represented Employee Bargaining Contracts

Review the specifics of represented state employee collective bargaining contracts.

Retirement

Learn more about the defined benefit plan that is offered to state employees through the California Public Employees' Retirement System (CalPERS) based on years of service, age and final compensation.

CalPERS also offers disability retirement, partial service retirement, and death benefits for eligible employees.

401(k) and 457(b) Plans (Savings Plus)

Offers a voluntary benefit that allows you to contribute to both a 401(k) and a 457(b) plan to enhance your retirement benefit.

This allows you to contribute, through payroll deduction, up to twice the amount available to the private sector and most public sector employees.

You can contribute on both a pre-tax and an after-tax designated Roth basis that offers you the opportunity to take advantage of tax savings now and in the future.

California State Civil Service Employee Benefits Summary - Specific Benefits Specific Benefits Additional Information

Cash In Lieu of Health and / or Dental Benefits (Cash Option)

Allows you to receive cash in lieu of state-sponsored health and / or dental benefits insurance if you have other qualifying medical and / or dental coverage through a spouse, domestic partner, parent or other source.

Common Carrier Travel and Accident Insurance for Excluded Employees Only

Offers employer-paid accidental death and dismemberment insurance to managers, supervisors and other specified employees who travel on state business.

Commute Program

Voluntary benefits that subsidize commuting expenses for eligible employees who commute to and from work using public transportation, vanpools, or bicycles.

Consolidated Benefits (CoBen)

Provides a benefit allowance, rather than specific contribution amounts for health, dental and vision benefits. You may receive additional taxable income each month, depending on the total cost of the benefit plans you choose.

Consolidated Omnibus Budget Reconciliation Act (COBRA)

Continuation of health, dental, and vision insurance coverage as well as medical reimbursement account for employees and eligible dependents who involuntarily lose coverage.

Death Benefits

Benefits available to legal survivors and / or designees of state employees; see "Planning Ahead" handbook.

Planning Ahead Handbook Dental Benefits

Offers you and your dependents preventive, basic and major dental care coverage through one of several dental plans.

Employee Assistance Program

Employer-paid program offers free professional and confidential short-term counseling and referral services to employees and their eligible dependents, as well as valuable information on a variety of topics including financial, legal, and wellness.

866) EAP-4SOC

California State Civil Service Employee Benefits Summary Benefit Description Additional Information

Group Legal Services Insurance

Voluntary, employee-paid plan that provides comprehensive legal coverage designed to meet most common personal legal needs.

Available to eligible employees and their eligible dependents.

Group Long-Term Disability Insurance For Excluded Employees Only

Voluntary, employee-paid plan that replaces a portion of the employee's income in the event the employee is unable to work for six months or longer due to a covered illness or injury.

Health Benefits

Offers you and your dependents a broad range of health insurance plans with the state paying a portion of the premium. CalPERS administers this coverage.

CalPERS Health and Wellness

Promotes a work environment that encourages healthy lifestyle choices, decreases the risk of illness and disease and enhances employee effectiveness and well-being.

Long-Term Care Program

Offers coverage through CalPERS for a chronic illness, frailty of old age, or a serious accident. Available to all California public employees, retirees, and their eligible family members.

Part-time, Seasonal, and Temporary Retirement Program

Offers a retirement savings program for part-time, seasonal and temporary employees who are not covered by CalPERS or Social Security.

Reimbursement Accounts

Allows you to set pre-taxed money aside in a reimbursement account to pay for certain kinds of medical and dependent care expenses.

You can increase your take home pay and decrease your taxable income.

Third-Party Pre-Tax Parking Reimbursement Account Program

Allows you to deduct a specific pre-tax amount for work-related parking fees from your pay. Available to employees who drive a personal vehicle to work or to a location from which the employee commutes to work and pays for parking.

Vision Benefits

Employer-paid benefit that offers you and your dependents an annual eye examination and an allowance for frames and lenses.

An enhanced vision plan is also available which provides higher allowances for certain materials and other benefits.