Administrative Assistant I

INTERNAL / EXTERNAL

ADMINISTRATIVE OFFICE OF THE COURTS

POSITION ANNOUNCEMENT #24-98

Location Position Available Salary Range Internal Closing Date

Administrative Office of

the Courts

Court Security)

Administrative

Assistant I

$38,181-$55,985

Labor Grade : 17

FLSA - NON-EXEMPT

Open until filled

Employees hired for this position may be required to attend new employee orientation in Concord, NH

prior to beginning their job at their assigned judicial branch location. Mileage reimbursement will be

paid pursuant to the Personnel Rules or, if represented by a union, the collective bargaining

agreement.

IF YOU ARE INTERESTED IN APPLYING FOR THE POSITION ABOVE

Step 1 :

Print application from the HR Job Postings page on the website

https : / / www.courts.nh.gov / sites / g / files / ehbemt471 / files / documents / 2021-04 / nhjb-2099-dfps.pdf

Applications are required. Resumes may be submitted to supplement the

Application, and should be sent in the same fashion as described in step 2.)

Step 2 :

• e-mail application to : applications@courts.state.nh.us
• or fax application to : (603) 513-5454
• or mail application to : Administrative Office of the Courts

Human Resources Department

One Granite Place, Suite N400

Concord, NH 03301

At any time we may have more than one position vacant in the court system.

Your application may not be considered if you fail to note a specific position on your application.)

JOB DESCRIPTION

GENERAL SUMMARY

This is a full-time experienced clerical position. Work involves performing a variety of clerical and

administrative support functions and requires considerable independent judgment. The individual in

this position will be responsible for assisting the Security Manager with court security administrative

and coordination functions. Employees in this position may be required to travel during the regular

course of business, and are subject to transfer or reassignment at the discretion of the Director of the

Administrative Office of the Courts.

REPORTING LINES

This position reports to the Security Manager and has no supervisory responsibilities over

subordinate staff.

ESSENTIAL DUTIES & RESPONSIBILITIES

The normal work day for Judicial Branch employees shall consist of work normally performed

between the hours of 7 : 30 a.m. to 5 : 00 p.m. Monday through Friday; however, the normal work day

may be adjusted based on the needs of the court location.

The intent of this job description is to provide a representative summary of the major duties

and responsibilities performed by incumbents of this job. Employees may be requested to

perform job-related tasks other than those specifically presented in this description.

Assists with scheduling, tracking time records, recruitment efforts, and correspondence related

to court security.

Records and tracks information in appropriate files and systems, and enters data in programs

and systems including but not limited to scheduling, time management, payroll, and

performance evaluations.

Checks and reviews incoming and outgoing documents for completeness and accuracy of

information; opens, date stamps, sorts, and distributes mail.

• Files records, organizes the filing system, and retrieves files as needed.
• Answers email and telephone inquiries and redirects inquiries as appropriate.
• Coordinates education and training programs and events; compiles evaluation results.
• Tracks and maintains training and certification requirements.
• Records and tracks data and information as it relates to court security, updating and

maintaining reports.

Performs other related work as required.

DESIRABLE QUALIFICATIONS

Education and Experience

• Graduation from high school or G.E.D. equivalent.
• Two (2) years of related work experience.
• Any equivalent combination of training, education, and experience that provides the required

skills, knowledge and abilities.

Licenses or Certifications

None.

PREFERRED QUALIFICATIONS

None.

OTHER JOB REQUIREMENTS

Must successfully pass motor vehicle and criminal record checks.

COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES

Capability of becoming knowledgeable in :

KNOWLEDGE, SKILLS, AND ABILITIES :

• Considerable knowledge of effective and efficient office practices and procedures.
• Knowledge of modern office equipment including current computer programs and software.
• Skill in the use of Microsoft Office Suite products such as Word, Excel, Access, and PowerPoint.
• Strong organizational and planning skills with the ability to set effective priorities.
• Proofreading skills with proper use of grammar and spelling in the English language.
• Effective communication skills both oral and written.
• Ability to understand and follow oral and written instructions.
• Ability to make decisions in accordance with laws, regulations, policies, and procedures.
• Ability to maintain a variety of records and prepare reports from such records.
• Ability to express ideas concisely and clearly, orally and in writing.
• Ability to establish and maintain effective working relationships with others.
• Ability to prioritize and manage time.
3 days ago