Executive Assistant, Corporate Affairs and Boston Office

Headquartered in Carlsbad, California, and with offices in Boston, Massachusetts, and Dublin, Ireland, Ionis has been at work for more than three decades discovering medical breakthroughs that have redefined life for people with serious diseases.

We are pioneers in RNA-targeted medicines, and our platform continues to revolutionize drug discovery and transform lives for patients with unmet needs.

With five currently marketed medicines for serious diseases and an expansive late-stage pipeline, we continue to build upon our groundbreaking innovations in science and technology to provide greater value to patients;

and we are well positioned financially to deliver on our strategic goals.

At Ionis, we pride ourselves on cultivating a challenging, motivating and rewarding environment that fosters innovation and scientific excellence.

We know our success is a direct result of the exceptional talent and dedication of our employees.

With an unprecedented opportunity to change the course of human health, we look to add diverse individuals, skill sets and perspectives to our exceptional team.

We continue to invest time, money, and energy into making our onsite and remote work environments a place where solid and lasting relationships are built and where our culture and employees can thrive.

We are building on our rich history, and believe our greatest achievements are ahead of us. We invite you to apply and join us if you’re passionate about the opportunity to have meaningful impact on patients in need, our employees, and our organization.

Experience and contribute to our unique culture while you develop and expand your career!

EXECUTIVE ASSISTANT, CORPORATE AFFAIRS AND BOSTON OFFICE

Ionis Pharmaceuticals, Inc. is looking for an executive assistant to support the Corporate Affairs team and serve as the administrative lead for the company’s growing Boston office.

The ideal candidate will be experienced in handling a wide range of administrative support tasks, including technical tasks;

must be exceedingly well organized and flexible. This individual must be able to function effectively and independently in a variety of roles within a dynamic and fast-paced environment.

SUMMARY :

The successful candidate will be a key member of the team to ensure demanding schedules, conflicting priorities and communication are managed effectively for the team.

The candidate will organize and streamline operations to ensure optimal effectiveness. The position will offer the ability to work closely with an experienced and tight-knit biotech team.

The Corporate Affairs team support will include supporting the SVP, Corporate Affairs, the VP, Corporate Communications, as well as other leaders and teams responsible for communications, patient advocacy, corporate responsibility and government affairs and policy.

RESPONSIBILITIES :

• Manage multiple calendars
• Travel arrangements (flights, hotel, ground transportation)
• On-site support for corporate events and coordination of Boston office management activities
• Arrange meetings and conference calls including coordinating all meeting logistics, developing agendas, meeting materials, take attendance, send minutes, etc.
• Manage and treat highly confidential information professionally and in accordance with expectation of leadership
• Prepare and process expense reports, contracts, SOWs, POs, and legal requests
• Prepare, maintain and process consultant agreements, travel expenses and meeting agendas
• Upload digital assets for CA and maintain portals and branding assets
• Manage SharePoint permissions
• Smartsheet and SOX system administrator
• Schedule interviews
• Assist with budget
• Maintain collaborative and positive relationships with internal administrative team and external administrative partners
• Other duties as assigned

REQUIREMENTS :

• Successful candidate will have 5+ years of experience supporting senior executives in an interrogative environment
• A tenacious yet flexible problem-solver with an ability to manage complex tasks and prioritize competing demands to meet deadlines
• Effectively manages up, as well as laterally and lower in the organization
• Critical thinker who operates independently while demonstrating good judgment, an ability to be resourceful and proactive
• Consistently delivers a high quantity of high-quality work
• Resilient, open and adaptable to change; embraces feedback
• Team player, who fosters collaboration and thrives in a fast-paced environment
• Strong verbal and written communication skills
• Ability to manage activities and schedules of multiple leaders with no supervision while maintaining strict confidentiality
• Excellent organizational skills, attention to detail and follow through to ensure outstanding execution
• Strong relationship building and interpersonal skills exhibiting patience, respect and grace under pressure
• Shares appropriate information openly / transparently with co-workers and cross functional teams
• Displays a high degree of maturity, honesty, trust and integrity
• Proficient in Microsoft Office Suite 365 (Outlook, Word, Excel, PowerPoint)
• Biotech experience preferred, not required
• Must be able to work in a fast-paced environment with the ability to multi-task at a high level. This is a full-time in-office role in our Boston office.

Benefits

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