ADMINISTRATIVE ASSISTANT

Job Details

Job Location

Shady Canyon Golf Club - Irvine, CA

Position Type

Full Time

Description

Performs all general administrative duties to include maintaining files and typing, answering HR related questions, entering HRIS and payroll information, answering phones, HR projects and any other function associated with day to day operations of the Human Resources Department.

Performs all general administrative duties to include maintaining files and typing, answering HR related questions, entering HRIS and payroll information, answering phones, HR projects and any other function associated with day to day operations of the Human Resources Department.

• Greet team members and visitors and provide assistance.
• Assist team members with general questions, forms and enrollments (health coverage, 401k, etc..) and questions on policies or procedures.
• Maintain personnel files, HR office records and data entry for HRIS system. Process new hire and termination files.
• Assist in the recruiting efforts for all departments, posting job announcements internally and externally. Contact qualified candidates and perform initial phone screenings and schedule interviews with department supervisors.

Initiate pre-employment process, including offer letters, background checks and pre-employment drug screens with candidates.

• Assist with the new hire onboarding and orientation process of new employees.
• Assist in processing bi-weekly payroll.
• Assist with special projects and provide support to other departments as needed.
• Work with insurance brokers and benefit carriers on an ongoing basis as needed.
• Reconcile monthly health benefit invoices for submittal to accounting for payment.
• Assist in ongoing 401k eligibility requirements and notices to newly eligible employees.
• Administration of Workers' Compensation paperwork under the direction of the Director of HR.
• Participate in quarterly safety committee meetings.
• Generate monthly reports for Affordable Care Act (ACA) compliance.
• Employee may perform other related duties to meet the ongoing needs of the Club as directed.

Qualifications

• Ability to accurately type 45 wpm.
• Aptitude to effectively deal with internal and external questions, some of which will require high levels of patience, tact and diplomacy to defuse anger, collect accurate information.

Ability to effectively deal with all levels of employees in a friendly and positive manner at all times.

• Ability to read, listen, and communicate effectively in English, both verbally, on the telephone, and in writing to communicate with employees of all levels and perform all administrative functions such as typing reports and filling.
• Strong organizational skills necessary to proficiently accomplish the tasks assigned.
• Ability to maintain confidentiality and handle sensitive situations with excellent judgment and discretion.
• Capable of operating and using various processing programs such as Word, Excel and Outlook.
• Able to operate an HRIS, payroll and time and attendance programs with training.
• Able to operate office equipment such and photocopy machine and facsimile machine.
• A minimum of 2 years previous administrative experience required. Prior customer / employee service experience in Human Resources preferred.
• Knowledge of California Labor Law strongly preferred.
• High School graduate or equivalent required.
30+ days ago