- Provide clerical support to the front office and operations staff. Answer multi-line phone system and properly route calls with professionalism and courtesy.
- Retrieve messages from the associate call-in voicemail box and distribute information on absences daily.
- Greet visitors to the facility with professionalism and courtesy.
- Process and distribute daily production report.
- Reconcile contract labor invoices against recorded hours. Work with temporary labor providers to resolve any discrepancies between hours worked and hours invoiced.
- Reconcile Vista associate payroll hours. Record any adjustments or corrections labor management / time keeping software system.
Print bi-weekly time sheets for associate sign off. Upload complete payroll file by assigned deadline for payroll processing.
- Ensure onboarding paperwork for new employees is completed and sent to HR.
- Track employees' time off requests.
- Conduct first day orientation for new employees.
- Order any supplies needed in the office or warehouse.
- Perform other clerical support duties as directed by front office staff.
- Monitor the arrival of truck drivers onto Vista's property.
- 2+ years in an office environment
- Minimum of 1 year working in HR processes.
- Proficient with MS Office with emphasis on MS Excel
- Ability to interact with guests and Vista associates in a professional and courteous manner.
- Excellent organizational skills. Ability to prioritize tasks in a fast-paced environment.
- Excellent interpersonal communication skills required.
Customer Service/administrative Assistant
Customer Service/Administrative Assistant**. Customer Service/Administrative Assistant**We are working with a leading company in the food, confections and snack industry. They are seeking a responsible, reliable, self-motivated full-time individual to assist our sales team with administrative duties...
Administrative Assistant
The Administrative Assistant will engage with and support a team that may consist of Senior Project Managers, Project Managers, Assistant Project Managers, and Project Engineers. Posting Title:** Administrative Assistant. We are seeking an organized and dynamic Administrative Assistant to provide d...
Administrative Assistant - Columbus, Oh
As an Administrative Assistant, you will work full-time, in-office performing a variety of administrative tasks and activities in support of our project team located in Columbus, OH. Assist and provide support to the FAST Project Manager for administrative and other project-related tasks. ...
Administrative Assistant, Regulatory & Legal
Your Opportunity as the Administrative Assistant, Regulatory & Legal. ...
Administrative Assistant Top Seller Support - Men's Apparel - Easton Town Center
The ideal Administrative Assistant to the Top Seller is motivated, results oriented and committed to providing outstanding customer service every day. ...
Warehouse Administrative Assistant
RyderWarehouse Administrative Assistant. ...
Project Administrative Assistant (Electrical Construction)
Job Title: Project Administrative Assistant (Electrical Construction). Chapel Electric seeks a Project Administrative Assistant (Electrical Construction) to provide an effective support system for a group of senior project managers and estimators. The candidate will primarily work in a support role ...
Administrative Assistant (Licensing)
Administrative Assistant (Licensing). Perform general administrative duties, including, but not limited to:. ...
Receptionist/Administrative Assistant (Part/Full Time, Every other weekend) Hilliard
Our Receptionists provide clerical and administrative support to our leadership teams as well as reception services in person and via the phone for our residents, visitors, vendors, and employees. ...
Administrative Assistant/Accountant Bilingual Japanese
Administrative Assistant/Accountant Bilingual Japanese. To provide interpretation, translate documents and assist with Accounting and other administrative functions. ...