Legal Assistant, Law Firm Administrator

The Legal Administrator will play a central role in ensuring the office’s daily operations flow seamlessly. This is a dynamic position with ample opportunities for growth and development within our firm.

Key Responsibilities :

• Organize and maintain case files and documentation.
• Collaborate closely with our paralegals and assist the legal team.
• Support light sales and client intake functions.
• Perform general office tasks, including copying and other administrative duties.
• Keep the office stocked, organized, and running efficiently.

Qualifications :

• Prior experience in a legal, administrative, or office management role preferred.
• Strong organizational skills and attention to detail.
• Excellent communication skills and the ability to work well with different team members.
• Proficiency with Microsoft Office Suite and basic office equipment.
• A proactive attitude and a willingness to contribute to our team’s success.

Compensation : $40,000 - $60,000+

$40,000 - $60,000+

Responsibilities :

• Perform administrative duties such as answering phone calls and keeping our case filing system organized so all documents are readily accessible
• Work with lawyers to prepare for trial by conducting research on legal articles, preparing and organizing exhibits, organizing and coordinating witnesses, filing motions, and assisting with client meetings
• Draft legal documents, pleadings, and correspondence such as interrogatories, subpoenas, deposition notices, complaints, pretrial orders, legal briefs, and affidavits under the guidance of a lawyer
• Gather information about legal issues from the client in interviews
• Coordinate law office activity, including the drafting subpoenas and coordinating with process servers
• Independently handle a Real Estate transaction from Intake to post-closing
• Efficiently move Estate Planning, Family Law and Divorce and Personal Injury matters from start to finish through the process.
• Communicate with clients to keep them informed of all developments in their case, and provide emotional support during difficult times.
• Ensure each client's Action Plan is followed and that the steps are completed in accordance with our processes.
• Build and maintain strong relationships with clients, colleagues, and other stakeholders.
• Collaborate with other team members to provide comprehensive legal services to our clients.
• Maintain accurate and organized records of all client matters and ensure compliance with legal regulations and ethical standards.

Qualifications :

• Strong oral and written communication skills
• Candidates should possess high-level organizational skills, and time-management skills
• Office Administrator experience prefered.
• Experience in a law firm setting in one or more of the following practice areas : Real Estate, Estate Planning, Family Law and Divorce, Business Law, Litigation and of Personal Injury or probate is a plus .
• Excellent communication skills, both verbal and written. Strong analytical and problem-solving skills.
• Ability to work independently and collaboratively within a team.
• Being a self starter
• Demonstrated commitment to client satisfaction and providing high-quality legal services.
• Strong work ethic and ability to manage multiple tasks simultaneously.
• Proficiency in Microsoft Office Suite and other legal software such as CLIO, Active Campaign, Wealth counsel and internet based applications.
• Sales and Marketing experience are a plus.
• Ability to speak Chinese is a Added benefit. If you share our core values and are a passionate person who wants to help deliver quality legal services to our clients, we encourage you to apply for this position.
• We offer a competitive salary with much opportunity to grow, a comprehensive benefits package, and a supportive work environment.
• Join our team at Martino Law Group and be part of a growing law firm that prioritizes client satisfaction and delivers successful results.

About Company

Martino Law Group, LLC is a dynamic and fast-growing law firm that represents clients in Divorce and Family Law, Personal Injury, General Litigation, Probate, Estate Planning, and Real Estate Matters.

We pride ourselves on being clients' Trusted Advisors, dedicated to making a tangible impact on their lives. Join our thriving legal practice known for its dynamic environment and diverse caseloads.

We offer a somewhat flexible schedule and opportunities for professional growth within the firm. If you are a motivated team player who is interested in growing yourself and a law firm with much room to grow, we invite you to apply.