Accounts Payable Specialist

A / P Specialist And Accountant

The A / P Specialist and Accountant position is responsible for maintaining the day-to-day Accounts Payable activities of the organization, working with the Director of Accounting to ensure accurate financial records. This position is expected to own Accounts Payable process within the accounting and finance function. This position will ideally be a utility player that will work cross functionally with other departments and their teammates within the accounting and finance function to efficiently process information and ensure timely reporting.

Essential Functions :

Reasonable Accommodation statement : To perform this job successfully, an individual must be able to perform each essential duty satisfactorily, including all important aspects of the job whether performed daily, weekly, monthly, or annually; and any that occur at irregular intervals. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Accounts Payable :

• Team and individual contributor for day-to-day, monthly, quarterly, and year-end operations of Accounts Payable
• Prepares monthly accruals and recording of adjusting and reclassification journal entries
• Performs general accounts analysis and reconciliations for A / P
• Support of internal and external vendor and customer inquiries
• Coding of invoices and expenses per CalCom policies
• Create, organize, and maintain all vendor and customer files
• Process vendor and supplier invoices (A / P)
• Audit all received invoices against corresponding purchase orders
• Complete monthly audits and processing of company credit card expense reports and payments
• Assists in vendor relationship management & coordination
• Calculate and compute monthly sales tax accruals on materials invoices
• Maintenance of the AP aging report
• Assist in processing weekly vendor check runs and electronic payments
• Process and file annual 1099s
• Complete monthly vendor account, statement, and invoice reconciliations
• Daily maintenance of the AP inbox

Accountant :

Skills :

Accounts payable, Invoice processing, Invoicing, Accounting, Data entry, Purchase order, Payable, Reconciliation, Accounts receivable, Sap, Way match, Microsoft office, Microsoft excel, Three way matching, Finance, Coding, Oracle, Accounts payable / receivable, Excel pivot tables, Vendor management, General ledger, Clerical, Quickbooks, Vendor invoices, Full cycle, Vlookup, Great plains, Month end, Sage, Ap / ar, Audit, Match invoices, Processing invoices, Support, Reporting, Invoice reconciliation, Bookkeeping, Scanning, Accrual, money handling, month end reconciliation, 1099

Top Skills Details : Accounts payable

Additional Skills & Qualifications :

General : Assists in the preparation of financial reports, Prepares reports and documentation in support of internal and external audits, Compile statistical and financial accounting reports and tables, Perform filing and general administrative tasks within the department, Assist in the formulation, analysis, and execution of new CalCom Energy accounting procedures and processes, Perform other tasks and projects as assigned by Director of Accounting or CFO, Support of Accounting system implementations and maintenance

Experience Level : Intermediate Level

Pay and Benefits :

The pay range for this position is $25.00 - $28.00 / hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following :

Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off / Leave (PTO, Vacation or Sick Leave)

Workplace Type :

This is a fully onsite position in Visalia, CA.

Application Deadline :

This position is anticipated to close on Oct 24, 2025.

About Aston Carter :

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.