Cash Applications Specialist

Cash Applications Specialist

Glen-Gery Corporation is a wholly owned subsidiary of Brickworks Limited. Brickworks Limited ("The Group") is a large Australian-listed group of companies. The Group has been in operation since the early 1900s, has a market capitalization exceeding $3.5 billion, and operates across 3 core business segments : Building Products, Land & Development, and Investments. The Group employs more than 2,000 FTE employees and operates nationally across Australia and has a significant presence in the USA. Founded in 1890, Glen-Gery Corporation is one of the nation's largest brick manufacturers and operates eight brick manufacturing facilities. Glen-Gery products are sold nationally through a network of over 500 distributors as well as in Canada. Since entering the USA in 2018, Brickworks have acquired Sioux City Brick, Redland Brick, and the distribution business of Southfield Corporation in Illinois and Indiana (Illinois Brick, Indiana Brick). The combined North American business now has more than 900 employees, operates across 40 locations, including 8 brick plants, 26 masonry supply center / retail locations, and 3 Design Studios.

The Cash Application Specialist will be responsible for participating in cash application company wide. This includes payments from account customers as well as cash and credit card payments made at the yards by "cash and carry" customers. As part of our team, this position will reconcile account receivables, post payments reconciliation, and create monthly reports for relevant management. Our ideal candidate is a motivated, problem-solver who can collaborate effectively and possesses accurate data entry skills and an eye for detail.

Duties and Responsibilities :

• Payment Processing : Applying incoming payments (including Lockbox, ACH, wire transfers, and credit card payments) to the correct customer accounts and invoices within the company's accounting ERP system.
• Reconciliation : Reconciling daily cash receipts to customer invoices, ensuring that all payments are correctly matched and applied. This also involves identifying and resolving discrepancies or unapplied payments, posting of adjustments and clearings to customer accounts such as sales tax adjustments.
• Credit and Adjustment Management : Processing customer account adjustments, including credits, refunds, small balance write-offs, and tax adjustments while ensuring proper documentation and approval.
• Discrepancy Resolution : Investigating and resolving payment discrepancies such as short payments, overpayments, or chargebacks, by communicating with internal teams.
• Clearing / Netting all Cash in Advance or Prepaid Accounts : Maintaining all Prepay / Cash / Visa Accounts to ensure invoices are cleared, open balances are investigated for collection and over payments are being refunded when necessary.
• Collaboration : Working closely with various departments, such as credit and collections, sales, and customer service, to resolve payment-related issues and ensure smooth operations.
• Audit Support : Provide necessary documentation during audit when requested.
• All other duties as assigned :

Education and experience requirements :

This job description is not intended to be all inclusive and as such, the employee will also be required to perform other related business duties as may be assigned by the immediate manager and / or other management personnel as required.