HUMAN RESOURCES COORDINATOR

Primary Responsibilities :

• Onboarding Coordination : Oversee the complete onboarding process for new hires in the NY and DC offices, including full-time and part-time employees, interns, temporary contractors, and third-party staff.
• Documentation Management : Handle all pre-employment and new hire paperwork, ensuring accurate and timely completion of necessary documentation.
• I-9 Compliance : Maintain and update I-9 records, manage reminders for work authorization expirations, and obtain updated documentation as required.
• Program Development : Design and implement onboarding programs that reflect the firm's values and culture, including scheduling and preparation of materials.
• New Hire Orientation : Conduct orientation sessions to introduce new employees to company policies, procedures, and resources, fostering a positive and inclusive environment.
• Point of Contact : Serve as the primary contact for new hires during onboarding, addressing any questions or concerns and ensuring a welcoming atmosphere.
• Collaboration : Work closely with hiring managers, HR team members, and other stakeholders to facilitate a seamless transition for new employees, promoting teamwork and a sense of community.
• Vendor Compliance : Manage the onboarding and offboarding of third-party vendor staff, ensuring compliance with all firm policies and procedures.
• Record Keeping : Maintain electronic personnel files and keep organizational charts updated.
• Integration Monitoring : Track the progress of new employees integration, identifying challenges and providing support as needed.
• Process Improvement : Identify opportunities to streamline and enhance the efficiency of the onboarding process.
• Task Management : Ensure all tasks are completed promptly and accurately, with close attention to deadlines.
• Flexibility : Availability to work overtime as needed.

Secondary Responsibilities :

• HR Support : Provide administrative support for all HR services and processes throughout the employee lifecycle, including onboarding, offboarding, data changes, promotions, and transfers.
• Exit Interviews : Maintain the exit interview database and assist with analysis as directed by HR leadership.
• Employment Verifications : Handle special employment verification requests not managed by a third-party vendor and monitor the verifications mailbox.
• Special Orders : Coordinate baby gifts, flower orders, and charitable donations as needed.
• Team Collaboration : Collaborate with HR team members to deliver exceptional service to internal clients.
• Global Projects : Participate in global projects led by the HCM team.
• Compliance Awareness : Stay updated on employment laws and regulations to ensure compliance.
• Professional Development : Engage in training and development activities to expand HR knowledge and skills.

Qualifications : Education :

Education :

Bachelors degree in Human Resources, Business Administration, or a related field.

Experience :

Minimum of 2 years of HR experience, with a preference for roles focused on onboarding or administrative tasks.

Skills & Abilities :

• Proactive Task Management : Ability to manage multiple tasks in a fast-paced environment, with strong prioritization skills and responsiveness under pressure.
• Organization & Detail Orientation : Highly organized with exceptional attention to detail, capable of handling multiple projects while maintaining accuracy.
• Professionalism & Innovation : Upholds the highest standards of professionalism, maintains confidentiality, and contributes innovative ideas to improve processes.
• Self-Motivation & Problem-Solving : A proactive self-starter with strong problem-solving skills and the ability to work independently.
• Communication & Interpersonal Skills : Excellent written and verbal communication skills, coupled with strong interpersonal abilities to foster positive relationships and successful onboarding experiences.
• Teamwork & Customer Service : A reliable team player with a strong customer service orientation, willing to support colleagues as needed.
• Flexibility & Adaptability : Ability to adjust to changing business needs, with a willingness to work overtime when required, while maintaining a positive and results-oriented attitude.
• Relationship Building : Skilled in building and maintaining strong working relationships across departments and functions.
• Technical Proficiency : Proficiency in MS Office Suite and experience with HRIS systems, along with strong internet research and database management skills.
9 days ago