Executive Assistant to Chief Executive Officer

The ideal candidate for this position will excel if they can keep their calm in a high-pressure environment coordinating the logistics of the CEO of the company.

The candidate should have some relevant experience to the role that highlights their capability to conduct all administrative work, making sure the CEO's operations run smoothly.

Thus, the candidate should be detail-oriented and a creative problem solver.

Location : Miami, FL

Responsibilities

• Organizing and managing the CEO's schedule, including scheduling meetings, appointments, and travel arrangements.
• Serving as a primary point of contact between the CEO and internal and external stakeholders, including screening and managing emails, phone calls, and other correspondence.
• Assisting in preparing agendas, materials, and presentations for meetings attended by the CEO, as well as taking minutes and following up on action items as needed.
• Handling confidential information with discretion and maintaining organized files, documents, and records.
• Assisting in the planning, coordination, and execution of special projects or initiatives, which may involve collaborating with other members of the executive team or cross-functional teams.
• Arranging travel itineraries, accommodations, and transportation for the CEO, as well as preparing necessary documents and expense reports.
• Conducting research and compiling reports on various topics as requested by the CEO, to support decision-making and strategic planning.
• Helping the CEO prioritize tasks and manage their time effectively, ensuring that important deadlines and commitments are met.
• Acting as a liaison between the CEO and other departments or teams within the organization, facilitating communication and coordination as needed.
• Handling administrative and logistical challenges that may arise, troubleshooting issues, and finding solutions to ensure smooth operations.
• Representing the CEO and the organization professionally in interactions with clients, partners, and other stakeholders.
• Providing general administrative support to the CEO as needed, which may include personal errands or other tasks outside of typical office duties.

Qualifications

• Bachelor's degree or equivalent experience
• Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
• Previous experience in an executive support role, preferably supporting C-suite executives or senior leadership within a similar industry or organization.
• Strong organizational abilities, with the ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines in a fast-paced environment.
• Excellent written and verbal communication skills, with the ability to effectively interact with individuals at all levels, both internally and externally.

Ability to prioritize and meet deadlines Keep information confidential

• Demonstrated experience in creating and editing PowerPoint presentations, including designing slides, incorporating graphics, charts, and other visual elements to effectively communicate key messages.
11 days ago