Administrative Assistant, Office of Academic Advising and Academic Programs

Job Overview

Under the general supervision of the Dean of Academic Advising and Academic Programs, the person in this role will have a wide range of administrative responsibilities to support the Office of Academic Advising and the Office of Academic Programs.

This includes serving as one of the primary office contacts, providing general information about university services and programs, and responding to general inquiries.

The incumbent will also be responsible for operational support and administration of the Program Review and Assessment process, including tracking and reporting current and past reviews.

All job functions must comply with the Family Educational Rights and Privacy Act (FERPA). This position will work closely with the unit Budget Analyst, Senior Strategic Specialist, and Academic Advising Director and Advisors.

Additionally, the person in this role may also respond to basic advising inquiries.

Position Summary

Administrative Assistant (Administrative Support Assistant II)

This is a full time, temporary, non-exempt position ending on or before one year from date of hire. Reappointment to this position is dependent upon the individual's performance as well as administrative and budgetary considerations.

The university reserves the right to terminate this appointment earlier than the scheduled expiration date.

This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave.

In addition, 14 paid holidays are offered each year; 13 scheduled on specific days and a Personal Holiday that may be taken any time during the year.

A comprehensive benefits summary for this position is available online by visiting our .

Anticipated Hiring Salary : $3,505 per month

CSU Classification Salary Range : $3,505 - $5,159 per month

California State University San Marcos

A mid-size university located in San Diego's vibrant North County, we are dedicated to service, innovation, leadership and diversity.

We have an attentive faculty and state-of-the-art facilities which offer our students hundreds of opportunities to learn, lead, play and serve.

California State University San Marcos is a new kind of university, pushing the boundaries of innovation to prepare tomorrow's leaders, build stronger communities and solve pressing issues.

Cutting-edge research meets hands-on application at our campus and in the real world.

Application Process

This position is open until filled. For assurance of full consideration, please submit application, cover letter and resume by 11 : 59pm on August 11, 2024.

Supplemental Information

Following a conditional offer of employment, satisfactory completion of a background check (including criminal records check) is required prior to beginning employment.

Any offer of employment rescinded if the background check reveals disqualifying information, and / or it is discovered that the candidate knowingly withheld or falsified information.

Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

California State University San Marcos is an Affirmative Action / Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community.

We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status.

California State University San Marcos is not a sponsoring agent for staff or management positions ( H1-B visas).