Office Administrator / Bookkeeper

Job Description

Job Description

Office Manager – Construction Industry

Location : Syracuse, NY

About the Company :

Join a well-established, family-oriented construction company that has been a trusted name in the industry for more than three decades. This organization has built a stellar reputation for delivering high-quality, environmentally responsible, and socially conscientious projects across the Northeastern, Midwestern, and Mid-Atlantic United States. Known for its amazing culture and close-knit, team-driven atmosphere , this company values its people just as much as the clients it serves.

Position Overview :

We are seeking an experienced Office Administrator to support accounting, project management, and administrative functions for multiple active construction projects. This role will be a key liaison between the project management team, accounting staff, vendors, subcontractors, and clients , ensuring seamless communication and strong organizational flow.

Key Responsibilities :

• Manage and process AP / AR tasks, subcontractor billing, and client invoicing.
• Provide full-charge bookkeeping support , preparing detailed reports for leadership and project staff.
• Coordinate and maintain documentation, including contracts, purchase orders, change orders, and RFIs .
• Maintain accurate and organized project files while tracking project progress, change orders, and job status.
• Communicate daily with project managers, site superintendents, and external partners to ensure administrative accuracy.
• Support the project team with reporting, scheduling, and document management.
• Build and maintain strong working relationships with clients, consultants, and subcontractors.
• Contribute to overall organizational efficiency through problem resolution and cross-departmental collaboration .

Qualifications :

Work Environment :

Compensation & Benefits :

Contact : Chris De Cecco

Vice President of Recruiting

chris.dececco@Prevailrecruiting.com

(949)276-9529