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Office Coordinator - Part Time 20-25 hrs per week

Office Coordinator - Part Time 20-25 hrs per week

Fortis Payment Systems LLCVero Beach, FL, US
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Job Description

Job Description

Description : OVERVIEW

The Office Coordinator performs a variety of administrative and clerical tasks including providing support to our managers and employees, assisting in daily office needs, and managing our company's general office activities. They play a crucial role in ensuring the smooth operation of our office and providing a positive environment for both employees and visitors.

Management of Front Desk :

  • Greeting visitors and directing them to appropriate persons.
  • Handling of incoming and outgoing packages.
  • Office supply ordering and maintaining supplies for kitchen.
  • Stocking the kitchen snacks daily once a day.
  • Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
  • Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands.

Coordination and Event Planning :

  • Organize and schedule meetings, food delivery and events for C-Suite personnel.
  • Manage relationships with vendors and service providers, ensuring that all items are invoiced and paid on time.
  • Participate actively in the planning and execution of company events.
  • Event planning for company yearly events and ongoing seasonal events.
  • Any other tasks deemed necessary to fulfill the needs of the company.
  • Administrative Support :

  • Provide administrative support to managers and employees, including data entry and document management
  • Maintain and update office policies and procedures
  • Assist with Day 1 New Hire Activities
  • Other Responsibilities :

  • Any other tasks deemed necessary to fulfill the needs of the company
  • Requirements : QUALIFICATIONS

  • PC literacy with strong competency in all Microsoft Office Suite programs
  • Possess problem solving skills
  • Possess the ability to be accurate with data entry
  • Excellent verbal and written communication skills
  • Excellent interpersonal and customer service skills
  • Excellent organizational skills and attention to detail
  • Excellent time management skills with a proven ability to meet deadlines
  • Ability to focus
  • Ability to multi-task and project manage
  • Ability to function well in a high-paced and at times stressful environment
  • Ability to use independent judgment in resolving various issues
  • Ability to collaborate with team members and other departments
  • EDUCATION AND EXPERIENCE :

  • Education : High School or equivalent
  • Experience : Minimum of two years of experience in a business-related environment
  • Knowledge : Strong knowledge in operating office equipment
  • PHYSICAL REQUIREMENTS :

  • Working Conditions : This is an on-site office position. Call Center / Office environment.
  • Physical Activities : Occasional standing, stooping, reaching and lifting up to 25 pounds.
  • Physical Demands : Prolonged periods of sitting at a desk, typing on a computer keyboard, and speaking on the telephone. Frequent repetitive motions.
  • Note : This job description is not an employment agreement or contract. This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this position. Duties, responsibilities and activities may change at any time with or without notice.

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    Office Coordinator • Vero Beach, FL, US