Office Coordinator

Job Description

Job Description

Office Coordinator - Support Youth Residential Program

About the role :

Are you a highly organized and communicative administrative professional looking for a meaningful role where your skills directly support the welfare of youth? Join our team as an Office Coordinator at a Youth Residential Program in the Detroit area!

We are seeking a reliable and experienced administrator to manage the daily operations of our office, ensuring smooth functioning and compliance with all residential program standards. This role is central to supporting both the dedicated staff and the teenage residents in our care.

As the Office Coordinator, you will be the organizational hub of the residence. Your core duties will ensure efficient operations for a program committed to community improvement and resident growth. While the provided document is for a Youth Specialist, this administrative role would be crucial to supporting the program described.

• Administrative Management : Maintain organized and compliant filing systems, manage office supplies, and handle all incoming and outgoing communications, including mail, email, and phone calls.
• Documentation and Compliance : Assist in the maintenance and compilation of essential program documentation, which is crucial for meeting State of Michigan and Child Welfare Licensing requirements. This may include forms similar to those completed by direct care staff, such as Communication Logs, Petty Cash reports, and various administrative sheets.
• Team Support : Provide comprehensive administrative support to the Resident Supervisor and other program staff, ensuring they have the resources needed to provide basic care, security, and safety for residents.
• Scheduling and Logistics : Assist with scheduling appointments for residents and coordinating logistics for special events or activities, working closely with the staff who participate in planning and providing supervision.
• Reporting : Assist staff in compiling and submitting necessary reports, such as incident reports for unusual behavior or maintenance requests for the physical plant, equipment, and vehicles.
• First Impression : Serve as the primary point of contact for external visitors, professionals, and agency partners, maintaining a professional, cooperative, and positive approach.

Who We Are

Dignity and respect are simple human gifts, belonging to all. Since 1976, Spectrum has worked to strengthen children, families, and communities across the state of Michigan. Each day, more than 1,450 children, teens, and adults who deal with mental, physical, emotional, and / or behavioral challenges find help in a Spectrum program. And, we are gratified they do.

What we offer

Services we provide

Spectrum Child and Family Services supports our community’s children and teens who are delinquent, have been neglected / abused or abandoned; are medically fragile, multiple handicapped, dually diagnosed, and behaviorally and / or emotionally impaired. Our programs support a population with constantly changing needs, and our goal is to strengthen and empower the families so they become self-sufficient, stable, and competent.

Qualifications

Required Skills and Experience :

Why Join Our Team?

You will be joining an agency committed to providing high-quality services to youth, operating under the rigorous standards of Michigan law and Child Welfare Licensing. Your administrative expertise will be vital to the success of our program, helping us provide guidance and direction to residents as they develop good interpersonal relationships.

If you are ready to use your administrative talents to support a crucial community mission, apply today!