Assistant Director of Event Planning

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Job Category Staff & Executive - Project / Program Management / Planning

Department

Department Rutgers Business School-Nwk

Overview

Posting Summary

Rutgers University- Newark (RU-N), an urban public research university and anchor institution located in Newark, New Jersey, a city of promise, is seeking an Assistant Director of Event Planning.

Reporting to the Senior Associate Dean of the Rutgers Business School Newark and New Brunswick, the Assistant Director of Event Planning will be responsible for conceptualizing, planning, budgeting and executing a wide range of strategic events, including conferences, symposiums, seminars, program launches, dinners, graduations, and convocations for all the departments and units under the Rutgers Business School, and its corporate partners and affiliates for domestic, international, on campus and off-campus programs.

This position will work closely with our department chairs and directors, corporate sponsors, and their representatives to ensure that each event / program launches seamlessly, aligns with the brand, and is delivered with the utmost quality, creativity, and impact, exceeding all expectations.

The incumbent will be required to collaborate with Events and Conference Services on any joint initiatives and projects, ensuring alignment with Newark campus initiatives, organizational priorities, and strategic objectives.

Is this the role you are looking for If so read on for more details, and make sure to apply today.

This position is responsible for and not limited to the following.

• Leads the charge on all areas of this programming, including coordination, development, and implementation of a variety of programs, resources, events, and services
• Demonstrates expertise in building and maintaining volunteer-driven groups, alumni career services, and student

engagement within a team setting

• Leads staff members in developing and maintaining RBS student, faculty, staff, and alumni-focused initiatives
• Researches a comprehensive RBS engagement program and identifies best practices and metrics for the role
• Manages overall operation, management / administration, and assessment of RBS events

Position Status

Position Status Full Time

Daily Work Shift

Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement.

The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024.

Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System.

Additional information may be found at https : / / futureofwork.rutgers.edu .

• Requires a bachelor’s degree in education, operations management, communications, or a related area
• Requires a minimum of 5 years’ experience in event planning or related complex management system

Certifications / Licenses

Required Knowledge, Skills, and Abilities

• Knowledge of University policies and procedures and ability to handle multiple projects simultaneously and to prioritize.
• Strong leadership and team management skills, communication and interpersonal skills
• Highly adept at problem-solving; can easily adapt to changes in circumstances
• Exceptional skills in negotiation
• Ability to work under pressure and meet tight deadlines
• Strong attention to detail and have a creative mindset, well-organized

Preferred Qualifications

• Master’s degree is preferred
• Familiarity with Higher Education and academic setting
• Knowledge of project management software such as Monday.com.

Proficient with Microsoft Office, scheduling system, space management system, event management software

Physical Demands and Work Environment

Will be required to attend and / or be available during events (evenings / weekends) and travel within the state to other campuses (Newark, New Brunswick, Camden) and off-site locations; Lift 40lbs

Special Conditions

Posting Number

Posting Number 24ST1376

Posting Open Date

Posting Open Date 06 / 12 / 2024

Special Instructions to Applicants

Regional Campus

Home Location Campus

City

City Newark

State

State NJ

Position Information Recruitment / Posting Title Assistant Director of Event Planning Job Category Staff & Executive - Project / Program Management / Planning Department Rutgers Business School-Nwk Overview Posting Summary Rutgers University- Newark (RU-N), an urban public research university and anchor institution located in Newark, New Jersey, a city of promise, is seeking an Assistant Director of Event Planning.

Reporting to the Senior Associate Dean of the Rutgers Business School Newark and New Brunswick, the Assistant Director of Event Planning will be responsible for conceptualizing, planning, budgeting and executing a wide range of strategic events, including conferences, symposiums, seminars, program launches, dinners, graduations, and convocations for all the departments and units under the Rutgers Business School, and its corporate partners and affiliates for domestic, international, on campus and off-campus programs.

This position will work closely with our department chairs and directors, corporate sponsors, and their representatives to ensure that each event / program launches seamlessly, aligns with the brand, and is delivered with the utmost quality, creativity, and impact, exceeding all expectations.

The incumbent will be required to collaborate with Events and Conference Services on any joint initiatives and projects, ensuring alignment with Newark campus initiatives, organizational priorities, and strategic objectives.

This position is responsible for and not limited to the following.

• Leads the charge on all areas of this programming, including coordination, development, and implementation of a variety of programs, resources, events, and services
• Demonstrates expertise in building and maintaining volunteer-driven groups, alumni career services, and student engagement within a team setting
• Leads staff members in developing and maintaining RBS student, faculty, staff, and alumni-focused initiatives
• Researches a comprehensive RBS engagement program and identifies best practices and metrics for the role
• Manages overall operation, management / administration, and assessment of RBS events Position Status Full Time Hours Per Week Daily Work Shift Work Arrangement Consistent with the current application of Rutgers Policy 60.

3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.

3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date.

Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System.

Additional information may be found at https : / / futureofwork.rutgers.edu . FLSA Exempt Grade 06 Position Salary Annual Minimum Salary 76702.

000 Annual Mid Range Salary 97086.500 Annual Maximum Salary 117471.000 Standard Hours 37.50 Union Description Admin Assembly (MPSC) Payroll Designation PeopleSoft Benefits Rutgers offers a comprehensive benefit program to eligible employees.

For details, please go to http : / / uhr.rutgers.edu / benefits / benefits-overview .

Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP Qualifications Minimum Education and Experience

• Requires a bachelor’s degree in education, operations management, communications, or a related area
• Requires a minimum of 5 years’ experience in event planning or related complex management system

Certifications / Licenses Required Knowledge, Skills, and Abilities

• Knowledge of University policies and procedures and ability to handle multiple projects simultaneously and to prioritize.
• Strong leadership and team management skills, communication and interpersonal skills
• Highly adept at problem-solving; can easily adapt to changes in circumstances
• Exceptional skills in negotiation
• Ability to work under pressure and meet tight deadlines
• Strong attention to detail and have a creative mindset, well-organized

Preferred Qualifications

• Master’s degree is preferred
• Familiarity with Higher Education and academic setting
• Knowledge of project management software such as Monday.com.
• Equipment Utilized Proficient with Microsoft Office, scheduling system, space management system, event management software Physical Demands and Work Environment Will be required to attend and / or be available during events (evenings / weekends) and travel within the state to other campuses (Newark, New Brunswick, Camden) and off-site locations;

Lift 40lbs Special Conditions Posting Details Posting Number 24ST1376 Posting Open Date 06 / 12 / 2024 Special Instructions to Applicants Regional Campus Rutgers University-Newark Home Location Campus Rutgers University-Newark City Newark State NJ Location Details Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption.

Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying.

Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action / Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law.

As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment.

For additional information please see the Non-Discrimination Statement at the following web address : http : / / uhr.rutgers.

edu / non-discrimination-statement Supplemental Questions

Required fields are indicated with an asterisk (*).

• What is the highest level of education you have completed?
• High School Diploma / GED
• Associate's Degree
• Bachelor's Degree
• Master's Degree
• Ph.D.
• Do you have a minimum of a bachelor’s degree in education, operations management, communications, or a related area?
• Do you have a minimum of 5 years’ experience in event planning or related complex management systems?

Required Documents Resume / CVCover Letter / Letter of ApplicationList of Professional References (contact Info) Optional Documents

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law.

As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment.

For additional information please see the Non-Discrimination Statement .

In compliance with the Americans with Disabilities Act (ADA) and the New Jersey Law Against Discrimination (NJLAD), if you have a disability and would like to request an accommodation with regard to your access to and / or your participation in the application and selection processes (for example, the online application process or interviews), please call 848-932-4444 or e-mail us .

Rutgers University is an equal access / equal opportunity institution. If you have trouble accessing this page because of a disability, please contact us at 732.

745.7378 or via email at [email protected] .

For technical assistance with the applicant tracking system (login, filling out your application, resetting your password, etc.

please contact the ROCS Help Desk at 848-932-4444 or [email protected] .

To learn more about Rutgers University’s commitment to diversity and inclusion on its campuses, click here .

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