Talent Acquisition Specialist

Are you a skilled Talent Acquisition Specialist with a passion for identifying top talent? We are seeking a professional with experience using Phenom to join our team.

Your expertise will play a crucial role in increasing the number of qualified candidates interviewed daily, reducing delays in contact, and optimizing our candidate acquisition process.

Key Responsibilities :

• Review applicant data and conduct initial screening of one-way video interviews.
• Schedule and conduct six 20-minute virtual interviews per day (30 per week).
• Allocate time for administrative tasks, including sending offer letters, scheduling additional interviews, and maintaining communication with candidates and internal stakeholders.
• Collaborate with field leaders to ensure seamless candidate management and follow-up.

Expected Outcomes :

• Successfully hire 20+ candidates per week (80+ per month).
• Contribute to reducing the workload on our Field Leaders, allowing them to focus on key business activities.

Qualifications :

• Proven experience as a Talent Acquisition Specialist.
• Familiarity with Phenom or similar talent acquisition platforms.
• Strong communication and organizational skills.
• Ability to work efficiently in a fast-paced environment.

Why Join Us? This temporary position offers an excellent opportunity to make a significant impact on our talent acquisition process.

You'll be instrumental in ensuring we meet our hiring goals while also supporting our business leaders in their primary responsibilities.

If you’re successful, there may be potential for this role to evolve into a permanent position.

Job Description

Job Title : Onboard Agent

Reports To : Recruiting & Credentialing Manager

FLSA Status : Exempt

Department : Operations

Location : St. Charles

This position will provide administration and assistance. The main responsibilities include providing administrative assistance with Recruiting, Onboarding and Credentialing functions of the Operations and human resources departments.

This individual will be working closely with other members of HR and members of the Field to include District Managers and position will also assist with various projects and tasks for both Operations and Human Resources Departments.

Assist Onboarding; processing background screens, scheduling orientations, following up on new hire paperwork, serve as a backup for conducting Teleconferenced New Hire Interviews, data entry into various HR systems.

must be available to work some Saturdays if needed)

• Ordering medical screening on all new candidates based on hospital requirements
• Track all candidates medical screening to completion
• Processing Credentialing information of personnel and medical records to hospitals / vendor accounts
• Provide excellent internal customer service to the Field Regional Directors, District Managers and Area Managers
• Assisting District and Area Managers with Recruiting, Sourcing, and Prescreening candidate’ when required by business needs.
• Initiates all new hire paperwork for all new Photographers, ensuring accurate completion within the allotted timeframe.
• Meets all set SLAs for New Hire Paperwork to ensure completion when the new hires pass their background / drug screen so they can be timely hired.
• Becomes proficient in ICIMS and SharePoint to effectively manage the New Hire Paperwork process.
• Understands all new hire forms and ensures completion in accordance with required federal and state employment laws. These forms include I-9, W-4, Payroll Direct Deposit, etc.
• Understand and articulates required company policies and procedures outlined in the company Photographer Employee Handbook
• Answers new hire questions accurately, completely and ensures understanding by the new hire.
• Acts as back up for the weekly Service Center Onboarding.

Other Duties May be Assigned :

As assigned by management

To perform the job successfully, an individual should demonstrate the following competencies :

Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Works well in group problem solving situations.

Customer Service (Internal and External) - Manages difficult or emotional customer situations; Responds promptly to customer needs;

Responds to requests for service and assistance; Meets commitments.

Interpersonal - Focuses on solving conflict, not blaming; Maintains confidentiality.

Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification;

responds well to questions.

Team Work - Contributes to building a positive team spirit.

Written Communication - Writes clearly and informatively; edits work for spelling and grammar; Able to read and interpret written information.

Diversity - Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; promotes a harassment-free environment.

Ethics - Treats people with respect; Keeps commitments; inspires the trust of others; Works with integrity and ethically;

Upholds organizational values.

Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; supports organization's goals and values;

Supports affirmative action and respects diversity.

Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation;

Able to deal with frequent change, delays, or unexpected events.

Attendance / Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.

Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments.

Innovation - Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work.

Planning / Organizing - Prioritizes and plans work activities; Uses time efficiently.

Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position;

Accepts responsibility for own actions; Follows through on commitments.

Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Monitors own work to ensure quality.

Quantity - Meets productivity standards; Completes work in timely manner; Works quickly.

Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions;

Uses equipment and materials properly.