Facilities Coordinator

Our client, a law firm based in NYC, is looking to add a Facilities and Office Services Coordinator to their dynamic team! Their ideal candidate has a team-oriented attitude, the ability to multi-task, effective communication, attention to detail, and good organizational skills.

Rate : $20-23 hour, converting to 50k.

Responsibilities :

Assist the facilities team in various capacities including :

• Ensuring kitchens are stocked with supplies and maintained in a tidy manner
• Assisting with the coordination of office and workstation set up and moves for firm attorneys and staff
• Assisting with setup and cleanup of meetings and special events (including food / beverage) in conference rooms and office event space
• Registering visitors with building security
• Handling conference room and private office reservation requests
• Ad-hoc facilities and office support projects and tasks
• Provide backup support to reception including :
• Covering the reception desk and duties during lunch hour, breaks, and PTO
• Answering phone calls
• Greeting and assisting visitors
• Taking and delivering messages
• Monitoring the conference room booking system
• Provide backup support for the office services department in mornings and as-needed, including :
• Handling print and copy jobs
• Assembling binders of legal documents
• Preparing FedEx, UPS, and USPS packages and letters for mailing and deliver to shipping repositories as necessary
• Maintaining the office copy machines and printers (ie. refilling with toner and paper; placing service calls when necessary)
• Ensuring the office services room is well-stocked and organized
• Coordinating messenger service
• Handling in-office mail and package distribution
• Occasionally assist with heavy lifting to transport boxes of materials and supplies within the office
• Occasionally assist with administrative projects that support general office operations

Required Qualifications

• Ability to prioritize various tasks in a fast-moving environment
• Ability to be flexible and shift / reprioritize as needed to address changing demands
• Solid communication skills, both verbal and written
• Ability to lift at least 50 pounds
• Friendly and cooperative personality
• Quick learner and detail-oriented
• A team player with a customer service mindset and who is eager and willing to assist others
• Experience with Microsoft Office products (primarily Outlook and Word)
• Punctual and reliable
• Able to ensure confidentiality of all Firm documentation and information
• Comfortable with a dotted line reporting structure

Preferred Qualifications :

• Experience with Konica Ricoh Pro C310s printers helpful but not required
• Experience with Fiery Command workstation, SharePoint, and Mimecast
• Bachelor’s degree preferred, but not required
3 days ago