Administrative Assistant

Talascend is currently seeking an Administrative Assistant for a contract opportunity located in Ridgefield Park, NJ.

OVERVIEW :

The Care team is currently looking for a bright, dedicated, energetic and friendly Administrative Assistant to support the team and Executives of one of the most prestigious global companies.

Familiarity with Korean customs and practices. Bilingual Korean / English required.

PRIMARY RESPONSIBILITIES :

Will be responsible for general administrative duties and assist EA team leader. Provide full suite of administrative support for key leadership, and office operations, including, but not limited to :

• Manage an extremely active calendar of appointments; ensure that the executives stay on track during their day; prioritize meeting requests and handle conflicts or scheduling changes proactively.
• Provide administrative support to a Care Team to ensure timely coordination of day-to-day activities.
• Travel arrangements (domestic and international) and process invoices and travel expense.
• Coordinating arranging meeting rooms / Webex meetings, sending out meeting notices, confirming attendance, securing beverage and catering if needed.
• Conference room setup and break down, working with the account and IT teams to ensure appropriate availability of audio / visual.

resources, tidy up during meeting, as appropriate, and light clean-up post meeting.

• Support coordination of practice-wide initiatives including but not limited to : team events, dinners, meetings, restaurant reservations, and catering support (Budgets, contracts, pricing, transportation, accommodations, food and beverage selection and audio / visual requirements).
• Responsible for ordering supplies within budgetary guidelines and other general office management functions.
• Ensure all policies are followed and items are processed within provided guidelines and Effectively handle related activities and communications with a high degree of professionalism, accuracy and confidentiality.
• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Prepare invoices, reports, memos, letters, financial statements, and other documents.
• File and retrieve corporate documents, records, and reports.
• Open, sort and distribute incoming correspondence, including faxes and emails.
• Prepare responses to correspondence containing routing inquiries.

POSITION REQUIREMENTS :

• This candidate must have exceptional organizational skills and be able to take a creative approach to problem-solving.
• Positive attitude and Exemplary planning and time management skills.
• Proven ability to keep information organized and confidential. Strong attention to detail, flexibility.
• Ability to develop and maintain good working relationships at all levels, including during difficult or challenging circumstances.
• Thoughtful Collaborator : you build relationships across teams, offering help and welcoming ideas from others to drive work forward in an inclusive manner.
• High school diploma or GED required. Associates Degree preferred.
• 2+ years of administrative or EA experience.
• Microsoft Office Outlook, Word, PowerPoint, Excel.
• Bilingual Korean / English required.
• Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
• Ability to work independently and manage ones time.
• Ability to keep information organized and confidential.
• Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.
4 days ago