Director of Academic and Staff Personnel

Department Summary

Ensure you read the information regarding this opportunity thoroughly before making an application.

The Division of Undergraduate Education enriches the student experience through small seminars, hands-on research, interdisciplinary minors, academic support, and learning opportunities outside the classroom.

We are the campus-wide advocate for undergraduate education, promoting academic success for UCLA’s diverse undergraduates by providing leadership to achieve the highest quality of teaching and learning and ensuring options for students to engage in a challenging array of educational opportunities, from foundational courses to advanced research and capstone projects.

• To enrich the quality of the undergraduate academic experience
• To help students discover personally meaningful pathways to timely degree completion
• To prepare students for life after college

We believe in students. We are here for them. And we encourage them to view their undergraduate years as the beginning of a lifetime connection with UCLA.

Opportunities abound to build personal relationships, expand professional networks, further intellectual pursuits, and serve others.

Position Summary

The Director of Academic and Staff Personnel for the Division of Undergraduate Education at UCLA manages and provides leadership for the Division's Office of Human Resources in all aspects of academic personnel and staff human resources and payroll activities for approximately 40 academic appointees, 250 staff and a student employee population that varies between 600 to 900 active employees during the fiscal year.

The Division of Undergraduate Education is comprised of the following departments and programs which all develop and provide programs and services for UCLA's undergraduate students : Academic Advancement Program, Academic Support-Athletics, College Academic Counseling, Undergraduate Education Initiatives, Honors, New Student and Transition Programs, Scholarship Resource Center, Undergraduate Research Centers, Undergraduate Education Information Technology, and various grant programs.

The Director's primary responsibilities include supervising five administrative staff, reviewing all UCPath transactions, ensuring Divisional compliance with all University personnel and payroll policies and procedures, collective bargaining agreements, and state and federal labor laws, compensation, and training programs and partnering with the division's management team regarding personnel issues.

This position directly reports to the Associate Dean for Undergraduate Education. A human resources generalist background along with strong administrative and operational management skills, supervisory experience and a customer service orientation are required for this position.

Salary & Compensation

UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations.

Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Qualifications

• Working knowledge in performing payroll operations including auditing time keeping documents, calculating overtime, and reconciling errors. - Required
• Demonstrated skill in leadership as demonstrated by exercising mature judgment in independent decision making, and exercising initiative and creativity in implementing divisional and University policies. - Required
• Demonstrated skill in managing diverse programs and projects as demonstrated by creating ideas, determining procedures and courses of action, selecting methods for implementation, and prioritizing program objectives and tasks. - Required
• Management experience and knowledge in the areas of personnel, payroll, benefits and compliance requirements. - Preferred
• Experience with University personnel and payroll system to review and approve personnel transactions. - Preferred
• Thorough knowledge of UC policies and procedures or comparable human resources management experience and knowledge in the areas of personnel, payroll, benefits and compliance requirements. - Preferred
• Demonstrated ability to relate complex personnel information to faculty, administrators, management, project coordinators, and student liaisons, who might not be familiar with detailed personnel policies and procedures. - Required
• Demonstrated skill in research and data acquisition to gather data, and conduct administrative analysis. - Required
• Working knowledge and experience in, creating and formatting spreadsheets, developing and maintaining computerized personnel data bases, producing correspondence and reports utilizing word processing applications, using email programs and the Internet. - Required
• Ability to answer questions, solve problems, and make sound recommendations by gathering data, conducting administrative analyses requiring knowledge of University's administration, organization, policies procedures, and practices. - Preferred
• Working knowledge and experience with UCRecruit, Opus, Interfolio and iCIMS. - Preferred
• Demonstrated interpersonal skills to establish and maintain professional and effective working relationship with staff, faculty and students. - Required
• Demonstrated skill and flexibility in managing and supervising administrative personnel including delegating responsibility, time management, recruiting, training, evaluating job performance and taking disciplinary actions as necessary. - Required
• Skill in prioritizing assignments and completing work in a timely manner when there are changes in workload, changes in assignment, pressures of deadlines, and heavy workload. Required
• Writing skills to prepare concise, logical, grammatically correct correspondence and reports. Required
• Demonstrated skill in making oral presentations to groups or individuals which are organized and informative, taking into account varying degrees of expertise and familiarity with personnel concepts and special language - Required
• Ability and judgment to make responsible, thoughtful, and effective decisions, and to lead individuals and groups in implementing decisions to improve organizational effectiveness. - Required
• Demonstrated ability and judgment to deal with confidential and sensitive information with discretion and tact. - Required
• Demonstrated ability to work with people from a variety of backgrounds and cultures and from different campus cohorts (faculty, students, staff) in a manner that elicits professional and respectful communication. Required

Education, Licenses, Certifications & Personal Affiliations

Bachelor's Degree In related area and / or equivalent experience / training (Required)

Special Conditions for Employment

• Background Check : Continued employment is contingent upon the completion of a satisfactory background investigation.
• Live Scan Background Check : A Live Scan background check must be completed prior to the start of employment.

Schedule

Hybrid schedule with in office days (days to be determined)

Union / Policy Covered

99-Policy Covered

Complete Position Description

https : / / universityofcalifornia.marketpayjobs.com / ShowJob.aspx?EntityID 38&jobcode 40063461

J-18808-Ljbffr