Responsibilities
The Office Manager will :
- Serve as the direct point of contact, supervision of all building contractors and maintenance personnel
- Serve as the receptionist in a professional, efficient, and welcoming manner
- Answer, screen, and forward all incoming calls to the appropriate person and ensure phone calls are redirected accordingly
- Assist with employee-related events
- Plan, budget, and schedule facility maintenance and modifications
- Manage security access system including programming access and running reports
- Manage vendor accounts and generate reports as deemed necessary
- Receive and process all incoming invoices in accounts payable system daily
- Support storage efforts and off-site storage facility
- Handle communication to employees regarding fire drills, and any other building activities
- Conduct emergency, safety, and security training to employees and new hires
- New hire office / workstation set up and conduct the onboarding meetings
- Create and update Standard Operating Procedures (SOPs) for day-to-day operations
- Order supplies, as needed
- Perform other duties as assigned
Qualifications :
- 5+ years of experience in an Office Management role
- Bachelor’s Degree
- Computer savvy
- Knowledge in Information Technology including hardware and software set-up and troubleshooting
- Microsoft Office proficient
- Solid problem solving and time management skills
- Exceptional phone etiquette
- Great interpersonal skills
- Excellent communications skills (written and verbal)
- Strong attention to detail
- Highly organized
- Ability to multitask, establish priorities, and meet deadlines
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