Executive Assistant

Job Description

Job Description

Mize CPAs Inc. was recently named a Top 200 Workplace for 2024 by USA Today! We are a leading regional accounting and IT firm with offices in Topeka and Overland Park, Kansas.

Our firm works with clients in a number of industries and has a rapidly growing restaurant and hospitality division that serves clients nationwide.

We are looking for an in-person only Quick Service Restaurant (QSR) Executive Assistant in the Topeka office . Full-time availability is needed, 40 hours per week.

After initial training of approximately 3 - 6 months, a hybrid-remote work schedule can be discussed.

If you are the right person for this opportunity, you will have experience providing high level administrative and confidential support to leaders of the organization.

You will also be organized, detail oriented, and self-motivated with superb professionalism and collaborative skills.

Essential Functions and Responsibilities :

• Provide administrative support to firm leaders as assigned, including managing schedules and communications
• Maintain confidentiality of sensitive information
• Prepare correspondence and reports as required
• Assist with bookkeeping and budgeting as needed
• Assist with coordination and booking of staff travel
• Maintain client databases and contact information
• Coordinate meetings, including preparation of agenda and minutes
• Coordinate shareholder approval of QSR department expenses and assist with coding and reconciliation of company credit card reports
• Assist with routine billing as required
• Assist with Power Point presentations and marketing projects / campaigns as assigned
• Must be available to work the hours required to meet deadlines for work assigned; may include weekend days, especially during busy periods

Requirements

Required Qualifications :

• In-office work during training and thereafter , due to the interaction necessary between all departments and leaders
• Strong organizational skills and attention to detail
• High school diploma or equivalent, some college preferred
• 1+ years of experience in an administrative assistant or similar role
• Excellent written and verbal communication skills
• Proficiency with MS Office suite
• Excellent typing, proofreading, spelling, and grammar skills
• Ability to handle multiple tasks and priorities in a fast-paced environment
• Strong attention to detail and accuracy

Preferred Qualifications :

• Prior experience working in a CPA firm or professional office environment
• Working knowledge of office practices and procedures

Benefits

Mize CPAs Inc. offers competitive salary and benefits, challenging projects, and ongoing professional development opportunities for our employees.

Some of the benefits include : college degree reimbursement, 17 days of PTO and 10 paid Holidays per year, community service PTO, 401(k) match, fitness incentive, and parental leave.

Mize offers hybrid and / or remote working capabilities, upon completion of in-office training for this position.

With shareholder approval, Mize supports continuing education within each department and can purchase review courses for individuals preparing for various certification, time off to take the exam, and reimbursement for the cost of taking each part of the exam once.

Mize strives for a work-life balance and supports career development as part of our culture. We have annual reviews with career pathing included.

Because of our size and variety of industries we serve, there are opportunities for growth within the Firm.