Project Coordinator

Project Administrator / Commercial Construction Columbia, SC

COMPANY PROFILE :

• Full Service, Award Winning General Contractor that has operated continuously since 1918
• Greater than 90% customer repeat rate
• Licensed in 13 states
• Retail, Commercial, Healthcare, Multi-Family, Industrial Construction
• History of delivering quality services as well as quality construction

WHAT THIS COMPANY OFFERS YOU :

This company values and appreciates their employees and this opportunity comes with all the benefits that you would expect at a solid career focused firm and better.

• Comprehensive benefits program : Health Insurance, STD, LTD, and Life available.
• Dental and Vision coverage
• Optional life insurance available for spouse
• 401k
• Bonus Eligible
• Paid Vacation and Sick Leave
• Paid Holidays and Personal days
• Payroll Savings Plan

THE ROLE YOU WILL PLAY :

The Project Administrator provides vital administrative support to the project team, ensuring seamless project execution from start to finish.

This role requires a high degree of organization, attention to detail, and the ability to manage multiple tasks efficiently.

The Project administrator is responsible for coordinating documentation, assisting with project setup and closeout, and maintaining effective communication with subcontractors, suppliers, and clients.

• Document Management : Create, organize, and maintain all project-related documents, ensuring their accuracy and accessibility to the project team.
• Contract Administration : Prepare and manage client and trad contractor contracts, purchase orders, and change orders using project management and accounting software.
• Project Coordination : Assist with project startup, including setting up projects in software systems, coordinating required documents, and scheduling project meetings.
• Communication and Coordination : Serve as liaison between project managers, subcontractors, suppliers, and clients ensuring smoot communication and efficient progress.
• Compliance and Reporting : Ensure all project activities comply with local, state, and federal regulations and assist in preparing and distributing required reports and documents.
• Support Project Closeout : Coordinate project closeout activities, including compiling and submitting warranty and maintenance documents.
• Vendor and Supplier Relations : Develop and maintain strong relationships with subcontractors and suppliers to ensure project success and mitigate risks.
• Organize on-site accommodations for our Superintendents and any other company personnel in need of lodging.
• Coordinate the submission of required project documents, such as bonds, insurance certificates, correspondence, general contractor resumes, certifications, and other related materials.

These documents will be shared between the client (owner), their lenders and attorneys, the bonding company and insurance agents.

• Receive, track, and maintain current Certificates of Insurances throughout the project and warranty period.
• Receive and distribute plans and specifications, samples, submittals, shop drawings, and other project related material or correspondence.

BACKGROUND PROFILE :

• Minimum of 4 years’ experience in an administrative role, preferably in construction or project management.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), strong organizational skills, and the ability to multitask effectively.
• Experience with construction project management and accounting software strongly preferred.
• Excellent verbal and written communication skills with the ability to interact professional with all levels.
19 days ago